Executive Assistant/project Coordinator

2 weeks ago


London, United Kingdom World Federation of Neurology Full time

Job description

The World Federation of Neurology (WFN) is a UK-registered charity representing 123 national neurological associations with the mission of fostering quality neurology and brain health worldwide, primarily in under-resourced parts of the world. As the executive assistant/project coordinator, you will be an integral part of the World Federation of Neurology's small but dynamic Secretariat. We are looking for a highly skilled executive assistant/project coordinator to contribute to the WFN's growth through project coordination, administration and support of Senior Managers and Trustees. You will be working on multiple projects in an international environment based in our office in London with intermittent travel.

Tasks and Duties
- Provide administrative oversight and administration of WFN novel projects;
- Monitor these projects daily and provide detailed regular reports to the Senior Managers and Trustees;
- Provide administrative support to Trustees and Secretariat. This includes proofreading;
- Writing and editing copy to ensure high quality within the team;
- Create, edit and format content for website and social media;
- Organise and attend relevant committee, Member Society and other meetings and record minutes, as required;
- Document and follow up on important actions and decisions from meetings;
- Organise all relevant meetings, catering, space, AV and sending reminders, when necessary;
- Diary management and maintaining calendar with important dates, meetings, holidays and events;
- Carry out any other duties as determined by the Trustees and Senior Managers from time to time.

Knowledge, Skills and Experience
- Proficient in IT packages (Word, Excel, PowerPoint);
- Excellent communications skills, both written and verbal;
- High attention to detail;
- Ability to plan and organise workload, considering conflicting priorities;
- Ability to prioritise and work accurately under pressure;
- Proactive approach, adaptability and ability to work independently.


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