Executive Assistant

3 weeks ago


London, United Kingdom Mirakl Full time

Enterprise marketplaces are growing at more than twice the rate of overall eCommerce. Mirakl's mission is simple. We help our 350+ clients seize this opportunity by providing the industry's first and most advanced enterprise marketplace SaaS platform, unparalleled expertise, and a rich ecosystem of sellers to accelerate the launch and scale of their marketplace.

Our latest $555M Series E fundraising values the company over $3.5B and places it among the most dynamic players in eCommerce, globally.

To support this rapid adoption of the marketplace model, and take an active part in our growth, Mirakl is looking for an Executive Assistant to support our CEO and London office.

**Your Impact**:
The Executive Assistant role is a unique opportunity to support the management of our London office and our CEO. Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction. This individual will also serve as the operational coordinator in charge of ensuring the smooth management of the London office.

**What you will do at Mirakl**:

- Coordinate and proactively manage complex executive business calendars
- Ensure that all logistics associated with travel, offsite meetings or other events are in place well before each event
- Act as an approachable, welcoming resource for Mirakl workers and visitors with answering questions and inquiries.
- Arrange and coordinate team meetings, venues, vendor management, and room setup
- When requested, attend meetings, take notes, track, and share decisions and actions that emerge
- Be the point of contact for all day-to-day scheduling matters for executives
- Responsible for maintaining office inventory, including sourcing, reordering and stocking supplies (office supplies, snacks, coffee, etc.)
- Aid in purchase management and tracking of invoices
- Type, revise, edit, and proofread various documents
- Manage or coordinate small projects
- Prepare expense reports for executives
- 3+ years of administrative and office management experience, preferably with a growing organization
- BA/BS degree preferred
- Advanced knowledge of MS Word, Excel, PowerPoint, and Google Calendar is required
- Ability to take ownership and complete projects with mínimal direction
- Well-organized and able to manage multiple work streams with rapidly changing priorities



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