HR Administrative Assistant

2 months ago

Kintore, United Kingdom Motive Offshore Group Full time

Our Employee People Values are at the heart of who we are, and everything we do.

**People.**

**Planet.**

**Product.**

The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move in to the more sustainable world.

**About the role**:
**Location: Kintore/Hybrid**

**Hours: Full time 37.5 hour per week**

To consistently be in line with our People values, we are hiring for an HR Administrative Assistant to contribute significantly to our ongoing commitment to the services we provide.

As part of the HR team at Motive and reporting to the HR Team Lead, the HR Administrative Assistant will provide first point administrative support within the HR Department. This will support and play a key part in the recruitment, onboarding and induction process, support contracts being issued efficiently and managing internal systems to ensure we are providing excellent service both internally & externally.

**About the team**:
Reporting into our HR Team Lead Clair, you’ll be joining a small HR team that are hellbent on making a difference for everyone connected at Motive. Through HR & Recruitment, our mission is to help our staff get the most out of working for the business and increase awareness of who we are as an employer. This role will play a massive part in making that happen.

And you’ll be working alongside a committed and proud Motive team in the UK and globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

**Responsibilities**:

- Adopting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
- Assisting in the New Start Induction and Recruitment process - providing admin support to the Recruiter and HR Co-Ordinators as required with sending out contracts and assisting with onboarding and induction paperwork
- Sending onboarding documents via the relevant system (Docusign, HR Partner etc) and follow up with electronic filing as appropriate
- Assisting with all department systems upkeep, such as HR Partner, Docusign and Trello
- Assisting with HR administrative functions, including the collation of Group Newsletter,, Letters of Recognition and Long Service recognition, with guidance from HR Co-Ordinator and HR Team Lead
- Assisting in creating and distributing any HR specific project related communications / letters etc with guidance from HR Team Lead
- Updating of training records on HR Partner, ensuring that they are categorised and recorded accurately
- Assisting with processing of staff benefits (eg gym memberships)
- Recording and updating actions in HR Team meetings and other meetings as requested
- Develop strong working relations with key stake-holders - clients, colleagues etc.
- To be a positive ambassador for Motive Offshore Group Ltd.

**Required skills/Knowledge**:

- Capacity to multi-task with organised approach whilst maintaining a high degree of accuracy
- Excellent communication skills and ability to foster effective working relationships both within the HR Team and colleagues throughout the wider Motive Group
- Excellent computer literacy with Microsoft Office products, including Sharepoint and ability to learn bespoke Motive systems
- Team player
- Ability to exercise discretion and maintain confidential information
- Ability to display tact and diplomacy when dealing with challenging situations
- Self-motivated and ability to work under pressure.
- Assertive with a meticulous attention to detail

**What we can offer you**:
Working with Motive can take you places that you might not have thought possible. We work globally, so you will have colleagues based not only in the UK, but also in Taiwan, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We’re incredibly proud of the development opportunities that many of our staff have benefitted from, since we started in 2010. We’ve seen staff start from school & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people developing skills, receive training and continuously advance their technical knowledge to enhance their own career & which in turn helps us carry out the work we do and continuously improve.

**Here's what else you'll be getting**:
**(* Received upon successful completion of probation)**
- 30 days holiday per annum (additional at 5 year increments with length of service)
- Employer Pen

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