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HR, Training and Competence Coordinator

3 months ago

Kintore, United Kingdom Aberdeen Appointments Agency Full time

An excellent opportunity for an HR, Training & Competence Coordinator to join our dynamic client in Aberdeenshire. The main focus of this role will be to continually develop the company’s Training and Competence academy and systems, ensuring that the systems are developed in line with the company’s growth and the company’s best in class ethos with ongoing support offered to the UK HR team.

**RESPONSIBILITIES**

**TRAINING**
- Alongside Training & Competency Manager, being the point of contact for Training & Competence within the UK
- Coordinate all training and competence administration e.g., training requests, training bookings, training feedback, system recording
- Issuing induction training for all new starts globally
- Super user of training and learning management systems
- Focal point for group training bookings where multiple regions are involved
- Scheduling all Training School activities globally for Tool training and providing support to the Technical Trainer to maximise training delivered on site / remotely
- Liaise with PPS to arrange dates for training with external parties along with completing the training administration
- Manage the coordination of generating completion certificates and ensuring the Training Management System and Tool Training Dashboard is up to date
- Building relationships with local training providers and working together to ensure we receive the best possible rates and utilisation of training required
- Liaise with departments to ensure training needs are met
- Provide monthly KPI reports along with global spend and training expirations.
- Provide support to regional training coordinators
- Main contract for funding opportunities and ensuring we maximise our levy through ECITB
- Support to apprentices through college enrolments and facilitating visits from college assessors
- Support on the Graduate Development scheme and IMechE
- Development of systems relating to training & competence
- Development of departmental training matrix and gap analysis
- Working alongside operations to ensure training needs are met in line with personnel/operational logistics
- Reduction of risk by making sure all safety critical training is actioned and kept in date
- Collaboration with the regions to ensure Training & Competency processes are standardised across the group

**HR**
- Support and take a lead role in the HR administration process and work in all areas of the ‘recruitment life cycle’
- Support in the advertisement of UK vacancies internally and externally and administer the recruitment system to advertise roles both internally and externally
- Liaise with the hiring managers throughout the recruitment campaign and facilitate in the arranging and attending interviews when required
- Contribute and support in the issue and maintenance of UK employment contracts and contract variations along with ensuring completion of the necessary employee checklists
- Contribute to maintaining accurate and complete employee records and files electronically, ensuring all records are kept up to date and data quality is maintained
- Support in the onboarding process to ensure all employees are effectively inducted to the company and facilitate the relevant mandatory training being issued as part of their new start pack
- Build strong working relationships with team members and all levels of staff
- Assist with the preparation for performance review process and actively be involved in both the 6- and 12-week employee reviews to ensure employees receive an effective objective based probation period
- Support in the coordination of queries from employees, managers and external parties and ensure all queries are dealt with in a professional and timely manner
- Works closely with other HR team members to identify, plan and deliver HR projects and improvements
- Assist in the absence monitoring, maintaining and reporting to ensure all absences are recorded accurately
- Any other adhoc duties as required

**KEY REQUIREMENTS**
- CIPD qualification desirable but not essential
- Management or supervisory training is an advantage but not essential
- Oil and Gas experience preferred but not essential
- Experience from a similar role
- Strong administration experience
- Experience in developing training systems and materials
- Good presentation and communication skills
- Excellent coordinating and organisational skills
- Competent at dealing with people at all levels
- Ability to prioritise
- Good IT skills and should have good knowledge of data bases and spreadsheets
- Ability to develop robust work systems that can be tracked and monitored
- Budgetary experience
- Driven/Ambitious and results focused
- Able to work on own initiative
- Forward thinking
- Well organised
- Good management skills
- Dynamic & determined
- Strong coordination skills & good communicator

Schedule:

- Day shift
- Monday to Friday

Work Location: One location