Personnel Logistics Manager

1 week ago


Kintore, Aberdeenshire, United Kingdom CRC Evans Full time

Job Summary:

The Personnel Coordinator - Project Logistics Specialist will play a critical role in supporting the EMEAA Project Delivery team with the execution of all personnel logistics related to project assignments. This includes mobilization and demobilization of personnel working in conjunction with the HR and operations team.

Key Responsibilities:

  • Assist in ensuring that all personnel mobilizing to projects have the necessary training, visas, documentation, and certifications to meet project requirements.
  • Support the process of obtaining second passports, visa applications, and work permits.
  • Assist in manning assigned projects with competent, certificated, and medically fit personnel in accordance with Company and client-specific requirements.
  • Liaise with the operations team for scheduling and facilitation of personnel changes.
  • Track and record comprehensive and accurate personnel movements for projects on the personnel tracking system - Solab, recording accurate personnel changes, personnel availability, and any uplifts.
  • Maintain all offshore personnel records and certification on Solab, ensuring all necessary documentation is available and valid, conduct competence validation checks.
  • Manage global travel arrangements and in-country personnel logistical requirements.
  • Focal point for travel providers, coordinate accommodation, travel, and organize any other logistical requirements for project personnel, ensuring the best and most cost-effective travel options are selected.
  • Prepare project assignment conditions, travel letters, and any other travel or project information.
  • Support the project team with cost tracker accuracy and finance with accurate payroll information.
  • Deal with any associated payroll queries and re-direct queries to HR or payroll as necessary.
  • Validate and approve offshore personnel timesheets and expense claims, recording expense claims for project approval.
  • Raise purchase orders and validate costs.
  • When required, provide support with agency offshore recruitment activities, sourcing suitable personnel.
  • Record offshore personnel holidays or leave requirements in Solab.
  • Order, log, and arrange delivery (if necessary) of PPE requirements for field personnel.
  • Attend and minute weekly operations meetings and other project meetings as required.
  • Support project-specific work and new initiatives across the business.
  • Suggest improvements on areas the personnel team can operate more efficiently.
  • Participate in out-of-hours on-call rota and participate in the department and emergency on-call response rota.

Requirements:

  • Good level of standard grades or HNC.
  • Experience of working in a fast-paced personnel logistics department preferably within the Energy sector.
  • Experience of visa applications preferably Work visas/Permits/Residencies.

Skills & Knowledge:

  • Able to use own initiative and self-motivated with excellent time management.
  • Capable in working under pressure, to deadlines, and operate in a fast-paced environment, handling multiple assignments simultaneously to meet deadlines.
  • A 'can do' positive attitude, with a focus on delivery.
  • Excellent communication skills - oral and written.
  • Strong problem-solving and decision-making skills.
  • Flexible team player with the ability to work as part of a team.
  • Highly organized and efficient with attention to detail.
  • Honest, trustworthy, confidential, and discreet.


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