Operations Coordinator

3 months ago


Kintore, United Kingdom Motive Offshore Group Full time

We have a requirement for an Operations Coordinator to come and join us in our Spooling & Inspection Division, based in Kintore, Aberdeenshire.

The Operations Coordinator will provide operational and administrative support to Motive Spooling and Inspection to ensure a smooth transition and running of active jobs.

**Responsibilities**:

- Ensure smooth running of day-to-day operations.
- Maintain server-based job files and ensure relevant information is stored as per procedures.
- Update costing sheets daily as per daily reports received by engineers
- Ensure that all jobs are manned with correct personnel.
- Quote for all types of jobs, i.e. supply, inspection, rope access, spooling equipment etc.
- Liaise with client and/or third parties as requested by your line manager
- Raise purchase orders and issue to suppliers
- Complete costing sheets and submit to Finance for invoicing in a timely manner
- Arrange transport of goods as required
- Log and maintain all enquiries and orders within the Motive Salesforce system
- Ensure that proposals and contract reviews are prepared to the required standards and are submitted within the necessary timescales.
- Assist with processing of employee expenses
- Assist with organising personnel mobilisation, flights, visas, accommodation, medicals etc.
- Assist with organising training and recertification of engineers
- Assist with organising hire of approved subcontractors in line with control of Subcontractor Procedures
- General filing and office duties
- Develop strong working relations with key stakeholders, clients, colleagues etc.

**Required skills / knowledge**:

- Planning and operational knowledge
- Ability to work on own initiative and as part of a team
- Good communication skills
- Ability to prioritise and organise

**What we can offer you**:

- 30 days holiday per annum (additional at 5 year increments with length of service)
- Pension
- Death in Service
- Gym Membership
- Motive Retail Discount/Reward Scheme
- Healthcare Cash Plan
- Employee Assistance Programme
- Long Service Awards
- Cycle to Work
- Reduced membership of Costco card
- Employee Referral Scheme
- Weekly fruit delivery to all sites
- Regular Team Building Events - family fun days, BBQs, nights out, volunteering with charities etc
- Paid Volunteer Days


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