Project Support Assistant

6 months ago

Kintore, United Kingdom Pier Solutions Full time

We are seeking a driven and enthusiastic individual to efficiently support the company's project management and engineering operations. The Project Support Assistant will be responsible for raising purchase orders and overseeing the procurement of critical components whilst expediting to ensure on-time deliveries. This role will be combined with personal development opportunities within the company’s document control processes playing a critical part in ensuring seamless project operations and accessibility across the organisation.

**Responsibilities**

1. Procurement: Obtain supplier quotations and raise purchase orders for all project components and services in line with project schedules. Monitor and expedite orders to ensure on-time deliveries.

2. Administration: Support with general project administration tasks helping to coordinate project deliverables. Develop and maintain project files and liaise with finance forwarding supplier invoices.

3. Project Tracking: Utilise company systems and processes to log and record project data including submitted purchase orders, highlighting any supplier issues, delivery dates and cost changes.

4. Secretarial Duties: Administer and when necessary attend project meetings producing a first draft of meeting minutes and action logs.

5. Documentation Distribution: Manage the distribution of documents to authorized personnel, both electronically and in physical form, as required.

6. Document Retrieval: Respond to requests for specific documents promptly and accurately, ensuring efficient retrieval and delivery to the requesting parties.

7. Quality Assurance: Conduct regular quality checks on documents to verify accuracy, completeness, and adherence to established guidelines.

8. Data Security: Ensure the security and confidentiality of sensitive documents, following data protection regulations and company policies.

9. Continuous Improvement: Identify opportunities for process improvements within the procurement and documentation processes and propose relevant strategies to enhance efficiency and effectiveness.

**Qualifications**

1. Education: High school SQA qualifications / HNC qualified in Administration or similar.

3. Organizational Skills: Excellent organizational skills with the ability to manage and prioritize multiple tasks effectively.

4. Attention to Detail: Meticulous attention to detail to maintain accurate and up-to-date projects records.

5. Communication Skills: Strong written and verbal communication skills to interact with various team members, ensuring clarity and understanding.

6. Technology Proficiency: Proficiency in Microsoft Office Suite is essential.

7. Analytical Abilities: Analytical and problem-solving skills to identify general project issues and propose appropriate solutions.

8. Team Player: Collaborative mindset, willing to work with cross-functional teams to achieve project objectives.

10. Adaptability: Ability to adapt to changing requirements and handle project tasks with a proactive approach.

**Job Types**: Full-time, Permanent

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- kintore (required)

Ability to Relocate:

- kintore: Relocate before starting work (required)

Work Location: In person

  • Project Engineer

    12 hours ago

    Kintore, United Kingdom Centurion Group Full time

    Subsea Project EngineerRole PurposeTo provide day to day project and administrative support to the business acting as a linkbetween the workshop, operations, engineering and the clients. The postholder will work closelywith all departments to ensure that projects are prepared, delivered and invoiced on time, everytime.Key Accountabilities &...

  • Project Engineer

    12 hours ago

    Kintore, United Kingdom Centurion Group Full time

    Subsea Project EngineerRole PurposeTo provide day to day project and administrative support to the business acting as a linkbetween the workshop, operations, engineering and the clients. The postholder will work closelywith all departments to ensure that projects are prepared, delivered and invoiced on time, everytime.Key Accountabilities &...

  • Technical Support Specialist

    3 weeks ago

    Kintore, Aberdeenshire, United Kingdom Brimmond Full time

    About BrimmondWe specialize in the design, manufacture, rental, and repair of lifting, mechanical, and hydraulic equipment for industry, from our base in Scotland.Established as a family business in 1996, we remain close to our founding principles today, prioritizing our people in a culture of trust, respect, collaboration, and open-mindedness.We are guided...

  • Purchasing Assistant

    6 months ago

    Kintore, United Kingdom eGroup Full time

    Provide Administration support to the Supply Chain Department to ensure procured goods and services meet the required specification, quality level, cost and are delivered in a timely manner. **Responsibilities**: - Complete goods receipts within the Purchasing Database ensuring goods delivered align with Purchase Order requirements. - Assist obtaining...

  • Rental Fleet Support Technician

    6 days ago

    Kintore, Aberdeenshire, United Kingdom Brimmond Full time

    Job DescriptionBrimmond is a leading provider of lifting, mechanical, and hydraulic equipment for industry. We're currently looking for a Technical Support Engineer to join our team. As a Technical Support Engineer, you will be responsible for supporting our rental fleet and providing technical assistance to our clients.About UsBrimmond was established as a...

  • Technical Support Engineer

    3 weeks ago

    Kintore, United Kingdom Brimmond Full time

    About Brimmond We specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland. Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration and...

  • Technical Support Engineer

    3 weeks ago

    Kintore, United Kingdom Brimmond Full time

    About BrimmondWe specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland.Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration and...

  • Technical Support Engineer

    3 weeks ago

    Kintore, United Kingdom Brimmond Full time

    About BrimmondWe specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland.Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration and...

  • Technical Support Engineer

    3 weeks ago

    Kintore, United Kingdom Brimmond Full time

    About BrimmondWe specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland.Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration and...

  • Technical Support Engineer

    3 weeks ago

    Kintore, United Kingdom Brimmond Full time

    About Brimmond We specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland. Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration and...

  • Stores Assistant

    2 months ago

    Kintore, United Kingdom CV-Library Full time

    The Stores Assistant will assist with handling deliveries and collections, shipping preparation works, organisation of container and pipe storage areas, driving the forklift, driving duties and utilising the SAP system for goods receipting. Role specific responsibilities * Maintain organisation of container storage areas on site * Maintain...

  • Stores Assistant

    10 hours ago

    Kintore, United Kingdom Granite Recruitment Full time

    The Stores Assistant will assist with handling deliveries and collections, shipping preparation works, organisation of container and pipe storage areas, driving the forklift, driving duties and utilising the SAP system for goods receipting. Role specific responsibilities * Maintain organisation of container storage areas on site * Maintain...

  • Stores Assistant

    4 weeks ago

    Kintore, United Kingdom Granite Recruitment Full time

    The Stores Assistant will assist with handling deliveries and collections, shipping preparation works, organisation of container and pipe storage areas, driving the forklift, driving duties and utilising the SAP system for goods receipting.Role specific responsibilities * Maintain organisation of container storage areas on site * Maintain organisation of...

  • Technical Support Engineer

    3 weeks ago

    Kintore, Aberdeenshire, United Kingdom Brimmond Full time

    About BrimmondWe are a leading provider of lifting, mechanical, and hydraulic equipment solutions for the industry, based in Aberdeenshire, Scotland. Our team prioritizes trust, respect, collaboration, and open-mindedness in everything we do.About the RoleWe are seeking a skilled Technical Support Engineer to join our growing engineering team and support our...

  • Project Engineer

    1 day ago

    Kintore, Scotland, Inverurie, United Kingdom Centurion Group Full time

    Subsea Project EngineerRole PurposeTo provide day to day project and administrative support to the business acting as a linkbetween the workshop, operations, engineering and the clients. The postholder will work closelywith all departments to ensure that projects are prepared, delivered and invoiced on time, everytime.Key Accountabilities &...

  • Administrative Assistant

    5 months ago

    Kintore, United Kingdom Overdon Care Home, Kintore Full time

    _Admin Assistant _ Admin support to assist the Office Manager & Home Manager in a busy Care Home. Use of Word & Excel is essential. Collection of data for payroll. Invoicing and maintaining a high standard of receptionist, and admin support. Keeping staff records up to date. Manage and assist Manager taking notes of HR meetings and keeping Policy &...

  • Warehouse Operations Assistant

    1 month ago

    Kintore, Aberdeenshire, United Kingdom Granite Recruitment Full time

    Job Summary: We are seeking a highly organized and detail-oriented Stores Assistant to join our team at Granite Recruitment. As a key member of our operations team, you will be responsible for maintaining the organization of container and pipe storage areas, handling incoming and outgoing goods, and ensuring that the workstation/work area is kept clean,...

  • Accounts Assistant

    6 months ago

    Kintore, United Kingdom Tulloch Recruitment Full time

    Job Description Our client based in Kintore are looking for an Accounts Assistant to join their team on a temp to perm basis. You will be assisting the accounts department in the below: - Prepare accurate and timely financial information for the pre-assigned CAPS UK ledgers, including intercompany, fixed assets and banking - Prepare accurate and timely...

  • Mechanical Equipment Support Specialist

    7 days ago

    Kintore, Aberdeenshire, United Kingdom NES Fircroft Ltd Full time

    About NES Fircroft Ltd">We are a leading provider of field operations services, and we are seeking a highly skilled Mechanical Equipment Support Specialist to join our team. This is an exciting opportunity for a Global Pressure Control Systems Technician to support our customers in all aspects of pressure control systems. The successful candidate will be...

  • Warehouse Operations Support Associate

    2 weeks ago

    Kintore, Aberdeenshire, United Kingdom Tessenderlo Group Full time

    Job SummaryWe are seeking a highly skilled and motivated Branch/Yard Assistant to join our team in Inverurie. This role is ideal for a hardworking individual who can work effectively as part of a team and provide excellent customer service.This position involves providing customers with product and service information, picking orders accurately, and...