Reception Assistant

7 months ago

NewarkonTrent, United Kingdom Chattertons Solicitors Full time

**Job Title**:Reception Assistant
**Hours of Work**:08.30am - 5.15pm Monday to Friday with one hour for lunch (38.75 hours per week)

**Salary**:£20,996.30 per annum

**Location**:Newark

**Reports to**:Team Leader

**Summary**:
We are a leading "Top 200" Law Firm and provider of wealth management services, based in Lincolnshire and across the Midlands. Established in 1856, we are considered to be one of the oldest law firms in the UK.

We are a forward thinking, progressive and dynamic organisation. As part of our continuing growth plans, we are currently seeking to recruit a Reception Assistant to join our Document Production Team at Newark.

**Benefits**:
Some of the great benefits that we offer are:

- Competitive Salary - dependent upon experience
- Generous holiday entitlements
- Flexible working
- Staff discount on legal fees
- Income protection
- Life assurance at 3 x salary
- Salary sacrifice pension scheme
- Employee Assistance Programme

**The role**:
The Reception Assistant will provide first point of contact to all clients visiting the office and will be based in reception. They will be responsible for ensuring fee earners are told when clients have arrived for appointments and will ensure accurate messages are taken and information conveyed without delay.

They will support the Legal Assistant as directed by the Team Leader.

The Reception Assistant will form part of the document production team undertaking block typing through manual transcription, digital dictation and voice recognition and assist with filing across the business.

**Key Duties and Responsibilities**:

- Provide outstanding levels of client service to clients attending the office or calling in.
- Ensure clients are provided with refreshments.
- Maintain a clean and tidy reception area.
- Dealing with incoming and outgoing mail;
- Closing files in accordance with procedures;
- Maintaining the office archive system;
- Maintaining petty cash and ensuring payment of authorised expenses, entering information on the accounts database, raising cheques, daily banking duties;
- Initial responsibility for health and safety, accident reporting and First Aid matters as per the Health and Safety policy.
- Maintain high levels of client and company confidentiality.
- Take telephone calls on behalf of all staff and convey messages in a timely manner.
- To arrange appointments as required.
- To ensure appropriate information is recorded on the appropriate file management system.
- Create and maintain accurate records
- Store and retrieve Wills and Deeds as requested and maintain company’s database for the same.
- Transcribe information from manual document or audio.
- To perform all necessary typing/word-processing, accurately and to deadline within the pool environment across all areas of the law
- To keep work up-to-date - adopting the oldest/most urgent first principle.
- Work as a team member.

**Person Specification**:
**Qualifications**:

- Essential_
- Clear understanding of confidentiality/Data Protection.
- Previous experience using telephone systems/switchboards.
- Desirable_
- Experience of SOS Connect.
- Experience of using Legal Data Base systems.
- Secretarial qualification or equivalent experience.

**Knowledge**:

- Essential_
- Knowledge of Microsoft Office and Excel.
- Desirable_
- Experience and knowledge across different areas of the law.
- Previous experience within a Legal Practice.

**Skills**:

- Essential_
- Outstanding client service skills.
- Excellent communications skills.
- Ability to work under pressure and to tight deadlines.
- Structured and organised.
- Desirable_
- Typing speeds of at least 50 WPM.

**Competencies**:

- Essential_
- Proactive and tactful.
- Supporting and highly efficient.

**Attributes**:

- Essential_
- Willing to be flexible with the demands of the Company.
- Good Sense of Humour.

Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equality and Diversity Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request.

**Job Types**: Full-time, Permanent

**Salary**: £20,996.30 per year

Schedule:

- Monday to Friday

Work Location: In person

  • Reception and Administrative Assistant

    2 weeks ago

    Newark on Trent, Nottinghamshire, United Kingdom Rodericks Dental Limited Full time

    Role OverviewWe are seeking an experienced Reception and Administrative Assistant to join our Rodericks Dental Partners team.Main ResponsibilitiesManage front desk operations, including scheduling and administrative tasksHandle patient inquiries and resolve issues promptly and professionallyProcess payments and maintain accurate recordsRequirements and...

  • Reception and Information Officer

    4 days ago

    Newark-on-Trent, United Kingdom Lincoln College Full time

    We are recruiting a Reception and Information Officer to join our team at Newark College. The role will provide outstanding customer care to all customers, including dealing with student queries, dealing with careers and course enquiries, funding, enrolments and admissions, meeting and greeting, appointment making, switchboard duties and mailroom...

  • Community Reception Assistant

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Vast Services: Investing in communities Full time

    About the Role:Vast Services: Investing in communities is a leading organisation in promoting positive ageing in local communities. We are now seeking a volunteer to join our team and provide essential support in our main office reception area.This is a fantastic opportunity to gain hands-on experience in a real-world setting and contribute to the success of...

  • Administration/reception Apprentice

    6 months ago

    Newark-on-Trent, United Kingdom Motorfinity Group Limited Full time

    We’re looking a new Apprentice to support our office! This role will report into the Office Manager, and you will be assisting with all aspects of the day to day running of the office and be the focal reception point for calls and visitors. This is a great opportunity for someone looking to work in a growing business!. Key Duties: - Greet and welcome...

  • Office Reception and Administrative Assistant

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom We Manage Jobs(WMJobs) Full time

    We are looking for a skilled and enthusiastic individual to fill the role of Administration and Reception Assistant at We Manage Jobs. As a key member of our team, you will be responsible for providing exceptional administrative support to the academy reception/office.This challenging yet rewarding position requires excellent communication skills, a calm...

  • Reception Clerical Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

    The Department of Nutrition and Dietetics is looking for an enthusiastic, hardworking and organised Reception/Clerical Assistant to join our well-established Admin and Clerical Team at Royal Stoke Hospital. You will be part of a team of 7 admin staff, and you will be supporting over 60 clinical dietitians/dietetic assistants who work across UHNM covering...

  • Administrative/reception Assistant

    7 months ago

    Grantown on Spey, United Kingdom MacKenzie Kerr Limited Full time

    We are currently recruiting at MacKenzie Kerr Limited for the following position **ADMINISTRATIVE/RECEPTION ASSISTANT** We are seeking an administrative assistant/receptionist to join our company and be based in our Grantown on Spey office for 3 hours per day. The role will include: **Administration duties** - Maintaining the client database - Scanning...

  • Evening Reception Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Vast Services: Investing in communities Full time

    Investing in Communities: A Volunteer OpportunityVast Services is an all-age hospice dedicated to providing free care services to adults, young adults, and children living with a life-limiting illness. Our supportive wrap-around care also extends to their families and carers.We rely heavily on our 700+ dedicated volunteers who contribute to various...

  • Reception Team Member

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom CV-Library Full time

    Join Our Reception TeamWe are looking for a skilled and organized Reception Team Member to join our team. This is an excellent opportunity to develop your skills in patient care and administration while working in a fast-paced and dynamic environment.In this role, you will be responsible for welcoming patients and visitors, checking patient referrals, and...

  • Reception and Administrative Assistant

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom NHS Full time

    We are looking for a Clinical Administration Officer to join our team at University Hospitals of North Midlands NHS Trust. As a key member of our administrative support structure, you will play a vital role in supporting the delivery of Planned Care Services.In this role, you will be responsible for undertaking reception duties, dealing with telephone and...

  • Reception And Patient Booker

    2 weeks ago

    Stoke-on-Trent, United Kingdom Adecco Full time

    Job Title: Reception and Patient Booker Location: Stoke-on-Trent Pay: £12-13phr Contract Type: Temporary, Annual leave cover over December Shifts/Hours: 9am-5pm Friday 6th December Wednesday 11th December - Friday 13th December Tuesday 17th December - Friday 20th Monday 23rd December - Tuesday 24th December Tuesday 31st December Responsibilities: Welcoming...

  • Reception Clerical Assistant

    8 months ago

    Stoke-on-Trent, United Kingdom University Hospital of North Midlands NHS Trust Full time

    The post holder will be expected to exchange information with patients and carers requiring tact and diplomacy via our Dietetic Reception Service. There is also a requirement to communicate complicated information to other departments and external contacts. The post holder will be required to use electronic patient records/management systems. There will be a...

  • Part Time Administration Assistant

    7 months ago

    Newark-on-Trent, United Kingdom Tallents Solicitors Full time

    An excellent opportunity has arisen to join a long established Legal firm as an Administration Assistant. Tallents have three offices based in North Nottinghamshire, with the role being based in Newark. Your duties would include: - Lunch time reception cover - Archiving - Filing of the Money Laundering paperwork - Assisting the cashiers department as...

  • Reception and Patient Booker

    1 month ago

    Stoke-on-Trent, United Kingdom CV-Library Full time

    Job Title: Reception and Patient Booker Location: Stoke-on-Trent Pay: £12-13phr Contract Type: Temporary, Annual leave cover over December Shifts/Hours: 9am-5pm Friday 6th December Wednesday 11th December - Friday 13th December Tuesday 17th December - Friday 20th Monday 23rd December - Tuesday 24th December Tuesday 31st December...

  • Reception and Patient Booker

    1 month ago

    Stoke-on-Trent, United Kingdom Adecco Full time

    Job Title: Reception and Patient Booker Location: Stoke-on-Trent Pay: £12-13phr Contract Type: Temporary, Annual leave cover over December Shifts/Hours: 9am-5pm Friday 6th December Wednesday 11th December - Friday 13th December Tuesday 17th December - Friday 20th Monday 23rd December - Tuesday 24th December Tuesday 31st December...

  • Legal Support Assistant

    7 months ago

    Newark-on-Trent, United Kingdom Chattertons Solicitors Full time

    **Job Title: Legal Support Assistant** **Hours of Work: 8.30am - 5.15pm Monday-Friday (38.75)** **Salary: National Minimum/Living Wage** **Location: Newark** Due to internal promotion we now have a vacancy at our Newark office for a Legal Support Assistant within our Document Production Team. Although this is a support role, we are proud of our track...

  • Reception and Administration Coordinator

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom We Manage Jobs(WMJobs) Full time

    We are looking for an experienced Administration Assistant/Receptionist to join our team at We Manage Jobs (WMJobs).The ideal candidate will have excellent organizational and communication skills, being able to work effectively in a fast-paced environment and provide exceptional customer service to our students, parents and staff.Responsibilities will...

  • Nights Receptionist

    7 months ago

    Burton-On-Trent, United Kingdom Hoar Cross Hall - Reception Full time

    **Nights Receptionist** Are you passionate about people? Maybe you’re the host of your family, always on hand to make sure your guests have everything they need to put their feet up and relax? If so, we have the job for you. As part of our Nights Reception Team, you will play a critical role in creating the best first and last impression, from booking...

  • Laboratory Reception Assistant

    1 month ago

    Stockton-on-Tees, Stockton-on-Tees, United Kingdom North Tees & Hartlepool NHS Foundation Trust Full time

    We are looking for a highly motivated and organized Laboratory Reception Assistant to support our Pathology Laboratory team. As a key member of the team, you will play a vital role in ensuring the smooth operation of our laboratory services.The successful candidate will have excellent communication skills, the ability to work effectively as part of a team,...

  • Reception Class Teacher Opportunity

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Academics Full time

    Estimated Salary: £35,000 - £45,000 per annumJob Description:Classroom Responsibilities: Teach Reception class with full class responsibilities, including lesson planning, assessment, and classroom management.Curriculum Delivery: Deliver engaging, age-appropriate lessons across the Early Years Foundation Stage curriculum.Student Support: Foster the social,...