Administrator

3 months ago

Grimsby, United Kingdom Lincolnshire Refugee Doctor Project Full time

Lincolnshire Refugee Doctor Project (LRDP) is a Community Interest Company that covers Northern Lincolnshire and Lincolnshire. Its aim is to support and help Refugees who have a medical qualification to achieve the necessary skills and qualifications to reach General Medical Council registration and work within the NHS. We relocate our members from around the UK with the aim of supporting them to settle in the area and take up posts in our local NHS services.

We are about to undergo a period of change and we are looking to recruit an experienced administrator to work with the existing team. The core purpose of this role is to provide comprehensive administrative support to a small but busy service. The role will be based at our office at Diana Princess of Wales Hospital in Grimsby, but may require occasional travel to Lincoln for which mileage will be paid.

We are looking for a confident, experienced administrator who is able to work both as part of the team and independently to undertake the following tasks:

- Upkeep of spreadsheets and systems relating to members to ensure the data is always current and reflects an up to date position of each members’ progress through the programme.
- Arrange online meetings (Zoom/Teams) for teaching sessions and other meetings as required.
- Liaise with tutors and programme members to plan teaching sessions then populate and distribute timetables
- Administrative support for recruiting new applicants including gathering the required paperwork, arranging language assessments and co-ordinating interview panels. Support for the recruitment of volunteers through collating paperwork and organising induction
- Arranging travel and accommodation for members when attending exams or training
- Manage the members’ expenses process including arranging for payment and ensuring both paper and online member files ae up to date
- Attend bi-monthly Board meetings and produce minutes from recordings
- Be responsible for monitoring levels of stationery and teaching materials and ordering stock when necessary
- Support the Operations Director by completing end of month bank reconciliations, collating and uploading invoices and statements and supporting with financial returns if required. Complete petty cash returns monthly
- Produce and post social media announcements across LRDP platforms and work with an external IT provider to ensure company website is kept up to date
- Support with relocation of new members to the area through organising removals, assessing furniture needed and arranging collection/delivery of donated goods
- Experience of working with online data capture programmes (database) would be an advantage
- Confidence to speak to and liaise with stakeholders of all levels

This list is not exhaustive and we require the postholder to be flexible and adaptable to change as the project evolves.

**Job Type**: Part-time (30 hours) with the potential to become full time as the service evolves

Pay: £11.50 per hour

Schedule:

- Monday to Friday (days/hours by agreement)
- No weekends

Ability to commute/relocate:

- Grimsby: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person with some opportunity to work from home

**Job Type**: Part-time

Pay: £11.50 per hour

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Grimsby: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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