Facilities Administrator

4 weeks ago

Lincoln, United Kingdom Chattertons Solicitors Full time

**Job title**:Facilities Administrator

**Hours of Work**:9.00am - 5.15pm - 2 days per week flexible between Monday to
Friday

**Salary**:Depending on Experience

**Location**:Lincoln (but will be expected to travel to all offices)

**Reports to**:HR Advisor

**Summary**:
We are seeking a Facilities Administrator with a confident approach to provide full administration support to the business for the coordination of any maintenance and facilities requests.

This will be an administration focused role with experience within facilities management would be preferred, but experience with dealing with invoicing and budget monitoring is essential.

This role will require someone who is self-sufficient, can think on their feet and provide a quality internal customer focused service.

As Facilities Administrator your principal duties will include:

- Monitoring and reporting on budget and expenditure;
- Coordination of firm wide stationery, non ICT equipment and hygiene units.
- Act as point of contact for all internal maintenance requirements, scope job and assign work to internal Maintenance Technician or source external contractor to undertake work.
- Administrative duties for the ICT and HR team to include invoicing, Health and Safety Administration, ensuring contracts and secrecy documentation are in place for all contractors working across all offices.
- Continually monitor work and services provided by suppliers.
- Preparing data for management reports.
- Various administrative tasks to include typing, filing, inventory management etc.
- Ad hoc project work as directed by senior management.
- Work with Office Management teams to coordinate and assist with office moves.
- In conjunction with the ICT Director, liaise with external consultants regarding Gas, Electricity, water and business rate tariffs
- In conjunction with ICT Director, administer Royal Mail requirements for all offices.
- Undertake administrative duties in connection with property alarms, fire alarms, CCTV and Security, Air Conditioning, Confidential waste, routine maintenance for lifts, security lights and any other duties assigned by the ICT Director.
- Arrange and monitor Confidential Waste Removal.

**Person Specification**:
**Qualification**
- **Essential**_
- Educated to GCSE/A-level Standard.
- GCSE passes in English and Maths.
- Good ICT Skills, to include Word and Excel.

**Knowledge**
- **Essential**_
- ICT/ability to use online systems efficiently.
- Manual handling as will include some heavy lifting.
- **Desirable**_
- Experience in a Legal Practice
- Experience in Facilities Management

**Skills**
- **Essential**_
- Ability to work with confidence and credibility
- Strong planning and organisational skills
- Excellent communication skills at all levels

**Competencies**
- **Essential**_
- Ability to create and nurture relationships at all levels
- Desire to provide high quality service
- Team Player
- High level of integrity

**Attributes**
- **Essential**_
- Hardworking proactive and positive attitude
- Supports new opportunities and practices within Company
- React well under pressure

**Other**
- **Essential**_
- The ability to travel between Chattertons offices therefore full driving licence and access to car
- Sense of humour

Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equality and Diversity Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request.

**Job Types**: Part-time, Permanent
Part-time hours: 14.5 per week

Work Location: One location

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