Business Administrator

3 months ago

Lincoln, United Kingdom Aspire Day Service Ltd Full time

_**Job Summary**:_

The Business Administrator will play a vital role in supporting the smooth operation of the care that Aspire Day Service Ltd offer, providing administrative and operational assistance to ensure efficient day-to-day business processes. This position involves coordinating administrative tasks, managing documentation, assisting with financial management, supporting HR activities, and contributing to the overall success of the care business. The Business Administrator will work closely with the management team and other staff members to maintain a well-organized and productive work environment.
- **Responsibilities**:_

**1. Administrative Support**:

- Perform general administrative duties, including data entry, recordkeeping, scheduling appointments, and maintaining filing systems.
- Rota Planning for the service
- Organize and maintain documentation, ensuring all records are up to date, accurate, and easily accessible.
- Prepare and distribute business-related correspondence and reports, both internally and externally.
- Manage incoming and outgoing communications, routing inquiries to appropriate staff and responding to routine inquiries as required.

**2. Financial Assistance**:

- Assist with basic financial processes, such as invoicing, bill payments, and payroll administration.
- Support budgeting and forecasting activities by compiling necessary financial data and assisting with analysis.
- Track expenses, manage petty cash, and ensure accurate financial recordkeeping.
- Conduct regular reconciliation of financial documents and maintain financial records in compliance with company policies.

**3. Human Resources Support**:

- Assist with HR processes, including recruitment, onboarding, and employee documentation management.
- Maintain employee records, ensuring they are accurately filed and kept confidential.
- Support the leave management process, including tracking absences and updating personnel records accordingly.
- Coordinate employee training and development activities, including scheduling, logistics, and recordkeeping.

**4. Office Operations**:

- Coordinate office supply and equipment needs, ensuring availability and functionality.
- Manage office facilities, including maintenance requests, repairs, and managing vendor relationships.
- Support logistics for meetings, events, and conferences, including scheduling, preparing materials, and coordinating venue arrangements.
- Assist in maintaining a safe and clean working environment by adhering to health and safety regulations.

**Salary**: £11.00 per hour

**Benefits**:

- Company events
- Company pension
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Lincoln: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Rota Planning: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

Reference ID: BA.ADS

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