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Administration Support

3 months ago

Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

** This role will start after 1st April 2024 **

United Lincolnshire Hospital Trust is going through an exciting period of change and development to support the delivery of our vision and strategic objectives.

As Administration Support of Contracts and Partnerships at United Lincolnshire Hospitals, you will enjoy an exciting and rewarding role. Working closely supporting the Associate Director of Contracts and Partnerships, and the Contracts and Partnerships department to provide administrative and secretarial support.

You will join a growing and modernising Finance Department which recently achieved One NHS Finance Towards Excellence accreditation level 2. This accreditation recognises NHS organisations that have the very best finance skills development culture and practices in place, and demonstrates the strength, quality, and positive culture of the finance team.

You will report to the Head of Contracts and Partnerships.

The post holder will have high standard word processing skills and computer literacy

The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes.

The post holder will need to be able to work within a team effectively and share work streams where appropriate

The post holder provides and receives complex, confidential, and commercially sensitive information.

We are seeking talented staff to build a diverse workforce which accurately reflects the values of the Trust, patients, and population that we serve within Lincolnshire.

To provide an efficient and professional administrative support as required

Responsible for maintenance of efficient and appropriate filing systems.

Responsible for filing of contract and partnership documentation

Taking meeting minutes and distributing as appropriate

Organise meetings including arranging venues and diary invites etc.

Maintain team/individual diaries as required

Basic data analysis using dedicated software and excel, input data as required

Ensure adequate supplies of stationary, consumables and office equipment as appropriate

Carry out any other duties as appropriate for the post

Organise, prepare, and circulate all relevant information.

Review and action contract renewal database information to relevant contract owners.

Prioritise workload with particular consideration to issues arising.

Plans own workload to ensure that weekly, monthly, quarterly, and annual tasks are met.

To provide an efficient and professional administrative support as required.

The United Lincolnshire Hospitals NHS Trust (ULHT) is one of the largest trusts in the country. Through four main hospitals and four additional hospitals where we provide some services, we provide a comprehensive range of hospital-based medical, surgical, paediatric, obstetric and gynaecological services to the 700,000 people of Lincolnshire.

We provide a wide range of healthcare services delivered by 7,800 highly trained staff and volunteers. Our services cost over £400m each year to provide and we invest around £18m each year in improving our clinical services by replacing and upgrading our medical equipment, modernising our estate and facilities and improving our information and technology infrastructure. In an average year, we treat more than 180,000 A&E patients, nearly half a million outpatients and almost 100,000 inpatients.

This is an amazing time to join our Trust and make a real difference as we strive to become a University Hospital Teaching Trust.

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