Finance and Admin Assistant

6 months ago

London, United Kingdom Marks Sattin Full time

A large scale, multi-national mining company are looking for a Finance and Admin Assistant for a 6 month contract.

The role will be mostly remote if preferred, with ome day a week or less in the office in Central London.

The role will support the IT service delivery team with invoice processing and surrounding tasks, and other admin for the team.

**Invoice Processing**
- Review all invoices to ensure they are accurate and align with associated purchase order before approving for payment
- Submit vendor invoices before month end
- Update purchase order with part shipment / receipt information
- Dispute inaccurate POs with suppliers/vendors
- Track payment progress, hold regular meetings with finance team to ensure efficiency of processes, make service improvements where appropriate
- Produce regular reporting, tracking POs, invoices approved for payment, invoices processed for payment by finance, actuals for various teams compared with monthly forecast

**Procurement and Budget Management **Procurement and Budget Management**
- Maintain vendor records, ensure contact information is accurate
- Manage end to end procurement process, obtain quotes, raise orders, track delivery, receive goods and services on internal systems, process associated invoices for payment, close POs, track status of all open POs
- Ensure purchase requests are in line with available budget
- Create and circulate monthly group IT financial reports, tracking budget/forecasts

**IT Service Desk Administration Tasks - Service Desk Plus Application**
- Resolve tickets raised in service management queue, prioritise and determine whether new tickets are incidents or service requests
- Provide responses to incoming tickets, keep colleagues informed of progress and escalate where required
- Monitor tickets, assign to relevant teams, follow up to ensure expedient resolution

**Service Delivery Tasks**
- Manage hardware purchases for corporate office locations
- Purchase licenses, request quotations from vendors, raise purchase orders and ensure fulfilled correctly by suppliers
- Assign, monitor and report availability of purchased licenses assigned to colleagues via the Microsoft 365 admin portal
- Use SNOW software licensing portal to monitor and report on FQML license consumption
- First line point of contact for requests for changes raised by Group IT teams

**IT Communication**
- Compose and circulate clear and concise communications via UK IT service desk, aligning with relevant Group IT teams to distribute updates relevant to the business
- Communicate planned and emergency changes to relevant team members; including updates relating to P1 Incidents

**Change Management**
- Create change tickets for managed services
- Liaise with external partners to arrange and communicate change requirements with relevant stakeholders and IT teams globally
- Administer changes submitted for review with internal team at Technical Advisory Board (TAB) and global teams at Change Advisory Board (CAB)
- Ensure all change tickets contain appropriate information prior to TAB/CAB meetings
- Liaise with IT Technicians to ensure all changes meet controls and quality standards
- Create report to review status of all change tickets

**Asset Management**
- Manage group level asset registry, including end user computing and infrastructure hardware
- Maintain IT asset lifecycle management process for corporate office locations, and ensure inventory remains up to date and accurate

**The ideal Finance and Admin Assistant will**:

- Be pro-active and self-motivated with their work
- Have previous Accounts Payable or Finance Assistant experience
- Have intermediate Excel skills - pivot tables and vlookups
- Have great communication skills and ability to effectively communicate across the business
- Be organised and have great attention to detail
- Be on a notice of 2 weeks or less

  • Finance Admin

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **FINANCE ADMIN** This is an exciting opportunity to join a leading publishing organisation as a Finance Admin! **FINANCE ADMIN ROLE**: - Generating and sending customer contracts, ensuring accuracy and completeness - Processing and verifying returned contracts, promptly resolving any discrepancies - Issuing invoices to customers accurately and following...

  • Finance & Admin Assistant

    6 months ago

    London, United Kingdom Watch My Competitor Full time

    WatchMyCompetitor is a new category of enterprise SAAS business intelligence platform that allows any organisation to automatically monitor their online landscape - tracking competitors, clients and other organisations of interest. Through our service we help clients outmanoeuvre competitors, build stronger client relationships and minimise surprises -...

  • Admin and Finance Coordinator

    4 days ago

    London, Greater London, United Kingdom Saint and Sofia Full time

    Saint and Sofia is an award-winning fashion brand based in London, creating sustainable and fair products. We're looking for an Admin and Finance Coordinator to join our hybrid team in London or remotely. The ideal candidate will have experience using Xero and Unleashed, with a focus on accounts payable and processing bills.In this role, you'll work closely...

  • Finance and Admin Assistant

    7 months ago

    London, United Kingdom Compass Group Full time

    We're currently recruiting a dedicated Finance And Admin Assistant to help ensure the smooth running of the operations in Restaurant Associates on a part time basis, contracted to 32 hours per week. As a Finance And Admin Assistant, you will use your skills to maintain a high standard of quality work. In return, you will have the chance to progress your...

  • Finance Admin Assistant

    3 weeks ago

    London, United Kingdom Room At The Top Recruitment Full time

    We have an exciting opportunity for an experienced Finance Admin Assistant to work for our global pharmaceutical client based in Moorgate, London. The role is a temporary contract position initially signed off for 1 year with a possible extension and offers a generous hourly rate of up to £20.00 per hour depending on experience, plus holiday pay. Our...

  • Finance Admin Assistant

    6 months ago

    London, United Kingdom United Facilities Support Services Ltd Full time

    **About the job**: **Job description**: As a Finance Admin Assistant, you're not just handling numbers; you're joining a youthful, energetic team that values collaboration and fun. Beyond managing finances and office tasks, you'll be part of a close-knit culture that embraces teamwork and social outings. We're looking for more than just skills; we want...

  • Admin Assistant Finance Role

    2 days ago

    London, Greater London, United Kingdom Grassroots Recruitment Ltd Full time

    Admin Assistant Finance RoleWe are seeking a highly motivated and organised finance assistant to join our busy accounts team. The ideal candidate will enjoy handling responsibility for their own workload, whilst going the extra mile to support customers and colleagues with finance queries and additional responsibilities.The role combines purchase ledger and...

  • Finance Assistant

    7 months ago

    London, United Kingdom Finance Full time

    **_Become a Londoner_** - Welcome to The Londoner, a hotel that is chic boutique in spirit and feeling yet staggering in scale and ambition. A perfectly engineered collection of spaces, tastes, textures, and offerings over 15 floors. Situated in the heart of Leicester Square, where the four corners of the city meet. _We are seeking hospitality professionals...

  • Finance Admin Assistant

    1 month ago

    London, United Kingdom CV-Library Full time

    We have an exciting opportunity for an experienced Finance Admin Assistant to work for our global pharmaceutical client based in Moorgate, London. The role is a temporary contract position initially signed off for 1 year with a possible extension and offers a generous hourly rate of up to £20.00 per hour depending on experience, plus holiday pay. Our...

  • Finance Admin Assistant

    4 weeks ago

    London, United Kingdom Room at the Top Recruitment Full time

    We have an exciting opportunity for an experienced Finance Admin Assistant to work for our global pharmaceutical client based in Moorgate, London. The role is a temporary contract position initially signed off for 1 year with a possible extension and offers a generous hourly rate of up to £20.00 per hour depending on experience, plus holiday pay. Our client...

  • Graduate Admin Assistant

    2 weeks ago

    London, United Kingdom RIBBONS AND REEVES Full time

    Graduate Admin Assistant | Secondary School in Notting Hill, Kensington & Chelsea A prestigious Secondary School in Notting Hill, Kensington & Chelsea, is seeking a Graduate Admin Assistant to provide vital administrative support across the school. Graduate Admin AssistantSecondary school based in Notting Hill, Kensington & ChelseaProvide administrative...

  • Graduate Admin Assistant

    1 week ago

    London, UK, United Kingdom RIBBONS AND REEVES Full time

    Graduate Admin Assistant | Secondary School in Notting Hill, Kensington & Chelsea A prestigious Secondary School in Notting Hill, Kensington & Chelsea, is seeking a Graduate Admin Assistant to provide vital administrative support across the school. Graduate Admin AssistantSecondary school based in Notting Hill, Kensington & ChelseaProvide administrative...

  • Finance and Admin Specialist

    7 days ago

    London, Greater London, United Kingdom Huntress Full time

    Job Overview:Huntress seeks an experienced Finance and Admin Specialist to oversee transactional processes, support payroll, budgets, and financial administrative tasks in Hammersmith. As a key member of the team, you will work closely with the accountant to set and monitor budgets, assist non-financial managers in interpreting financial information, and...

  • Admin Assistant

    7 months ago

    London, United Kingdom Compass Group Full time

    **Season your career as an Admin Assistant** We're recruiting an experienced Admin Assistant who is friendly, adaptable and can confidently manage general administrative duties for Restaurant Associates on a part time basis, contracted to 25 hours per week. You'll be responsible for ensuring our offices run smoothly and efficiently and will be given every...

  • Front Office Finance Admin

    6 months ago

    London, United Kingdom Millennium and Copthorne Hotels Full time

    The Copthorne Tara Hotel London Kensington is looking for Front Office Finance Admin who will be responsible for providing administrative and operational support to the front office or client-facing teams within a financial institution. This role involves a combination of administrative tasks, client interaction, and financial data management. The primary...

  • Finance Admin Apprentice

    7 months ago

    London, United Kingdom Tendable Full time

    **Finance Admin Apprentice** Office Based** **(HQ in Aldgate, London) Salary £14,000 - £16,000 a year **About us**: We are an international, venture capital-backed business founded 8 years ago, with a passion to provide the best, most simple to use mobile inspection and auditing tools, to solve one of healthcare's most important challenges - how to...

  • Graduate Admin Assistant

    2 weeks ago

    West London, United Kingdom Ribbons and Reeves Limited Full time

    Graduate Admin Assistant | Secondary School in Notting Hill, Kensington & Chelsea A prestigious Secondary School in Notting Hill, Kensington & Chelsea, is seeking a Graduate Admin Assistant to provide vital administrative support across the school.Graduate Admin AssistantSecondary school based in Notting Hill, Kensington & Chelsea Provide administrative...

  • Part-time Finance and Admin Support Officer

    6 months ago

    London, United Kingdom Engage Education Full time

    **Finance and Admin Support Officer Required for a School in** Walthamstow** At Engage Education Services, we’ve specialised in recruiting education staff in all roles for over a decade. We’re currently looking for an enthusiastic Finance and Admin Support Officer to work at a fantastic school in Walthamstow Our team has built an excellent reputation...

  • Warehouse Admin Assistant

    6 months ago

    London, United Kingdom Fortnum and Mason Full time

    **Warehouse Admin Assistant**: **Retail Stock Operations - Piccadilly**: **Contract**:Permanent** **Salary**:Competitive and Benefits***: As the Stock Operations Administration Assistant, you will be responsible for conducting daily administration activities, ensuring all deliveries into our store are entered onto Microsoft D365, queries are raised and...

  • Finance and Admin Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Huntress Full time

    Job Description:We are seeking an experienced Finance and Admin Coordinator to join our team at Huntress Search Ltd in Hammersmith. As a key member of the finance function, you will be responsible for processing transactions, coordinating banking, and supporting payroll, budgets, and financial administrative tasks.Key Responsibilities:Process transactions...