Finance Admin Assistant

5 months ago

London, United Kingdom United Facilities Support Services Ltd Full time

**About the job**:
**Job description**:
As a Finance Admin Assistant, you're not just handling numbers; you're joining a youthful, energetic team that values collaboration and fun. Beyond managing finances and office tasks, you'll be part of a close-knit culture that embraces teamwork and social outings. We're looking for more than just skills; we want someone who adds to the lively spirit defining our workplace. If you're a finance whiz with a knack for teamwork, proficiency in financial software, and a love for a vibrant company culture, we'd love to have you on board.

**Key Responsibilities**:

- _Purchasing:_

Conduct thorough research to identify the best prices and quality for required items.

Evaluate suppliers and negotiate agreements to ensure cost-effective procurement.

Monitor market trends and stay informed about industry best practices.
- _Administrative Support:_

Provide administrative support to ensure the efficient operation of the office.

Maintain supplies inventory by checking stock levels, anticipating needs, and placing orders for necessary supplies.

Contribute to the team effort by accomplishing related results as needed.
- _Team Collaboration:_

Actively contribute to the overall team effort by completing assigned tasks and supporting colleagues.

Collaborate with team members to achieve collective goals and enhance team productivity.
- _Financial Record Keeping:_

Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
- _Expense Management:_

Process and track all company expenses, ensuring compliance with established policies and procedures.
- Purchasing:
Conduct thorough research to identify the best prices, quality, and other relevant factors when making purchasing decisions.

**Additionally, you may be tasked with**:

- _Invoicing:_

Generate and send out invoices, follow up on overdue payments.

Maintain strong communication with clients and vendors.
- _Financial Reporting:_

Prepare and analyse financial reports, summarizing key financial data for management review.
- _Budget Assistance:_

Collaborate with the finance team to assist in the preparation and monitoring of budgets.

Provide insights into financial variances.
- _Compliance:_

Ensure compliance with local, state, and federal regulations.

Assist in the preparation for audits.

**Qualifications**:
Proven experience in finance or accounting roles (preferable).

Strong understanding of financial principles and practices.

Proficiency in financial software and Microsoft Office.

Excellent organizational and multitasking abilities.

Strong attention to detail and accuracy.

Effective communication skills, both written and verbal.

**Experience**:
Previous experience in office administration or a related field preferred.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational skills and great attention to details.

Excellent written and verbal communication skills.

Ability to multitask and prioritize tasks effectively.

Bookkeeping experience and/or accounting experience of admin, preferably in a finance department.

Ideally familiar with QuickBooks and other accountancy software.

**Benefits**

Salary £23.000

Professional development opportunities and support for continuing education.

Collaborative and inclusive work environment.

A vibrant team with regular team socials in London city.

Up to 28 days annual leave.

**Equal opportunity statement.**

United Facilities are an equal opportunity employer.

We strive to create an inclusive environment, empower employees and embrace diversity and encourage everyone to respond. Every applicant will be considered without regard to gender (including gender identity, gender expression and gender reassignment), race (including color, nationality, ethnic or national origin), religion or belief, marital or civil partnership statutes, disability, age, sexual orientation, pregnancy or maternity.

**Salary**: From £23,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London, E13 8DQ: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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