Fleet Administrator
2 weeks ago
**MAIN PURPOSE OF THE ROLE**:
To support the Customer Service Team by providing various administration services and excellent Customer Service.
**DUTIES - The fundamental tasks of the job are:
- **
- Support Customer Service Team
- Prepare quotations/ratebooks within 4 hour time frame
- Assisting implementation of new clients
- Responsible for generic in boxes where required
- Assist CSE with supplying on line driver log in details
- Liaise with dealerships for lead times/pricing, obtaining information in writing
- Assist with CSE to process orders
- Assist CSE with Managing Ebbon Dacs Leaslink/Key2 on an regular basis throughout each day
- Arranging delivery of new vehicles/collection of replacement/incumbent suppliers vehicles
- Liaise with third party suppliers for conversions for specific clients where required
- Manage pool vehicles for certain clients
- Manage fleet updating and cleansing of Key2 data on a daily/weekly basis
- Assist with Daily Rental requests/car movements where requested
- Prepare reports where required
- Liaise with other lease companies / funders to arrange collection, extension and queries as deemed appropriate (ie Scorpion).
- Any further administrating jobs which may be required to support the Customer Service & Sales Team as required
- Adherence to H&S and HR policies and procedures
- Any other tasks as may be allocated from time to time
**CONTACTS/LIAISON**:
Internal: All internal Departments within Ogilvie Fleet
External: Clients, Suppliers, Dealers
**SKILLS/QUALIFICATIONS/EXPERIENCE**
- Customer Service and / or Office Administrator experience is preferred
- Automotive experience is preferred but not essential
- Good administration and organisational skills required
- A presentable person with confident and professional telephone manner
- Microsoft Outlook, Word, Excel experience required
- Work well individually and as part of a team
- Excellent time keeping
- Full/clean driving licence (preferred not essential)
**Salary**: £21,000.00 per year
Schedule:
- Monday to Friday
Supplemental pay types:
- Commission pay
Work Location: In person
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