Office Manager
5 days ago
Are you an experienced Office Manager who also has knowledge of Facilities Management and Health and Safety? If so our Perth office are looking for someone to join their team
We are paying up to £26,500 for this role + our group staff bonus (up to 4 weeks additional pay based on company performance), 35 hour working week, lovely office environment and excellent additional benefits including private healthcare, up to 8% pension andmuch more
We are looking for an energetic professional who doesn't mind wearing multiple hats. Applicants must be self starters, work using their own initiative, pro active and confident. The successful applicant will be experienced in handling a wide range of administrativeduties associated with managing an office aswell as administrative support tasks. We are also looking for someone who has previously handled facilities management and health and safety. Although this role will sit within our Perth office, the successful applicantwill oversee facilities and health and safety tasks for our Inverness and Fort William offices.
Perth is our Head office in Scotland and is the base for over 40 of our Bidwellians From Perth we offer the complete professional consultancy service from estate management, forestry, energy and renewables to planning, strategic development and property sales/acquisitions.In 2019 our team won employer of the year in Perthshire
**What you'll be doing**:
- Managing and maintaining the office including initiating any necessary repairs, liaising with the Landlord and overseeing scheduled maintenance requirements e.g.PAT testing
- Creating and implementing office processes and procedures
- Managing the office management budget
- Ensuring that the Health and Safety policies of the company are compliant an in place within the Perth office as well as supporting the service lines and Scotland offices in health and safety matters including lone working and PPE
- Ensuring that all visitors, external and internal, receive a professional warm welcome and that the reception area reflects the values of the company
- Management of meeting room facilities and meeting set up requirements including catering and virtual video and conferencing tools e.g. Teams and Zoom
- Arranging travel and accommodation for colleagues and visitors to the Perth Office
- Overseeing first day inductions of new employees in regards to facilities, fire and office safety
- Managing office supplies inventory and ordering as required
- General office duties, such as dealing with incoming and outgoing calls/post/correspondence
- Office administrative tasks including, photocopying, scanning and binding
- Providing additional support when workload dictates in respect of administration support to the fee earners
- Assist in ensuring Scotland contact lists and databases are kept up to date
- Become the Fire Marshall and First Aider for the office.
- Implement strategies to ensure our offices achieve a higher level of sustainability.
**About you**:
- An excellent communicator and great team player
- The ability to multitask and prioritise within a demanding role
- A proactive self
- starter
- Organised
- Computer literate, with strong experience of Microsoft packages
- Prior experience within a senior administration or office management position
**Your package**:
We will pay you competitively and provide you with an excellent benefits package: 25 days holiday + the option to buy an additional 5 days (increasing with length of service), up to 8% contributory pension, health insurance, discretionary bonus, health cashplan scheme (money towards dental treatments, opticians and remedial therapies).
Flexible working requests are considered from day one.
**Contract type**: Permanent
**Hours**: 35 hours per week
**Salary**: Competitive
**Location**: Perth
You may also have experience in the following: Office Assistant, Office Administrator, Admin Assistant, Office Admin, Administrator, Administrative Assistant, Office Manager, Receptionist, Hospitality Assistant, Retail Assistant, customer Service, CustomerService Assistant, Customer Service Advisor, etc.
Ref 137 185
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