Syp - Court Support Clerk - Sep 23

1 month ago

Sheffield, United Kingdom South Yorkshire Police Full time

**Role: Court Support Clerk**

**Department: Criminal Justice Department**

**Location: Snig Hill, Sheffield**

**Salary: £21,606 - £23,289 (pro-rata)**

**Hours**:30hrs**

**Contract Type: Temporary (12 months)**

**Role Purpose**:
Supporting the file preparation process of the digital case file to achieve the objectives of ensuring cases are progressed to CPS and through the court systems.

**Key Responsibilities**:

- Interrogate, maintain, and retrieve data/information using various computer and manual recording packages, accurately contributing to monitoring activities for own and multi-agency partnership purposes.
- Provide advice and guidance to officers regarding file content and court process.
- Liaison with HMCTS, CPS and external CJ agencies
- Process Digital Files (Remand files, Charge and Bail files, to Court and CPS.
- Review and check quality of Files, completing remedial/redaction work as necessary for first Court Hearings (Guilty Anticipated Pleas).
- Identify any potential data breaches and report to the appropriate agencies/department and Supervisor, completing any remedial work as required.
- Review Connect Task Boxes including identifying Action Plans/Memos forwarding to relevant parties for action.
- Review computer systems following first court hearings and progress digital case file depending on result.
- Finalisation of digital case files (Magistrates/Crown) including preparation of letters to victims/witnesses of crime.
- Receive, Process and Review Appeal/Warrant/Committal for Sentence Files.
- Provide support and coaching to newly appointed court support officers and assist supervisors with “on the job” training to new court support officers during their induction period.
- Any other duties commensurate with the grade of the post.

**Skills and experience**:
For further information relating to the role and tasks of this position, please refer to the attached role profile.

**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club

**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

Field: This applies to roles that do have a base, however, due to the nature of their duties is required to travel to other locations. Due to the nature of these roles, they cannot accommodate flexible working from home on a permanent basis.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

**Closing Date**:
Tuesday 19 September 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

**Contact point for applicants**:
**Diversity & Inclusion**:
It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interes

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