Syp - Secretary - Feb 2023
2 weeks ago
**Role**:Secretary
**Department**:Operational Support Unit***
**Location**:Operations Complex, Europa Link, Sheffield (Hybrid)
**Salary**:£21,432 - £23,100 (Band B) (Pro-rata)
**Hours**: 30 Hours per week
**Contract Type**:Permanent
**Role Purpose**:
We are seeking to recruit a secretary to provide secretarial/administrative support to the District Command Team within the Operational Support Unit.
**Key Responsibilities**:
- Upkeep of diaries, including the booking of appointments
- Undertake shorthand, audio and copy typing
- Operate office, word processing and computer equipment
- Undertake reception duties and arrange hospitality
- Maintain and develop administrative, postal and filing procedures
- Undertake background research appropriate to the post
- Respond to telephone enquiries, queries
- Attend meetings, producing notes/minutes of meetings and progressing subsequent action
- Undertake typing duties required by Senior Officers as appropriate
- Communicate instructions and information, undertaking chasing as required on behalf of Command Team members
- Arrange local internal interviews
- Any other duties commensurate with the grade of the post
**Skills and experience**:
- Previous experience of working in an Office environment
- Previous use of Microsoft Applications including Word and Excel
- Must hold RSA Level 2 or equivalent typing Qualification
- Previous experience of minute taking
- Requirement to wear a uniform
For further information relating to the role and tasks of this position, please refer to the attached role profile.
**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:
- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Paid Professional Subscriptions when relevant to role
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club
**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.
**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.
**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.
There are 3 different categories as part of this which are: Fixed, Field and Hybrid.
This role has been evaluated as a Hybrid role.
Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.
**Closing Date**:
Tuesday 21 February 2023 at 23:55
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
**Contact point for applicants**:
For further information about the role, please contact Trudy Clithero on 0114 2202930.
**Further Information**:
Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.
**Diversity & Inclusion**:
In addition, we will look to support anyone who requires Part Time/Job share working hours.
Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required. These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.
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