Syp - Administration Support Officer - August 2023

2 months ago

Sheffield, United Kingdom South Yorkshire Police Full time

**Department: Criminal Justice Department**

**Location: Snig Hill Police Station, Sheffield**

**Salary: £21,606 - £23,289**

**Hours**:37hrs**

**Contract Type: Temporary (12 months)**

**Role Purpose**:
Provide Admin Support to the Judicial Prosecution Team to assist them with the efficient management of file preparation within CJU structure.

**Key Responsibilities**:

- Knowledge and experience of computer software and keyboard skills are essential.
- Experience of communication by various methods.
- Liaise with other prosecuting agencies, e.g., Department of Vehicle Licensing, HM Customs and Excise, deal with enquiries from defendants where appropriate.
- Regularly attend court to provide admin support to the JP’s by completing any necessary forms to track any adjournments and trials listed and upload documents to the case in the Connect system.
- Check validity of motor insurance documents produced both in the office and at Magistrates Court.
- Complete all admin functions for Safety Camera Partnership cases, including preparation of a Disclosure Pack for service to the defendant ensuring data confidentiality is adhered to in accordance with the Data Protection Act 1998.
- Interrogate/Input/Retrieve various computer packages.
- May be required to work after normal hours/weekends on overtime.
- Flexible to work at other locations within South Yorkshire.
- Any other duties commensurate with the grade of the post.

**Skills and experience**:
For further information relating to the role and tasks of this position, please refer to the attached role profile.

**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club

**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

Field: This applies to roles that do have a base, however, due to the nature of their duties is required to travel to other locations. Due to the nature of these roles, they cannot accommodate flexible working from home on a permanent basis.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

**Closing Date**:
Thursday 7 September 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

**Contact point for applicants**:
**Diversity & Inclusion**:
It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups_._

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required. These include vetting clearance or review, prior to being appointed t

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