Syp - Legal Administration Assistant - Aug 2023
3 weeks ago
**Department**:Legal Services
**Location**:Force HQ, Carbrook, Sheffield (Hybrid)***
**Salary**:£21,606 - £23,289 (Band B)
**Hours**:37 hours per week
**Contract Type**:Temporary until 31/03/2024
**Role Purpose**:
To provide comprehensive administrative support to the Legal Services Department whilst maintaining a customer focused and professional approach.
**Key Responsibilities**:
- Provide comprehensive administrative support to Legal Services
- Provide customer focussed and professional first line response on all enquiries, face to face, telephone, and written correspondence
- Log, assess and allocate all correspondence, responding as appropriate
- Manage Legal Services filing system by creating, updating, prioritising and archiving
- Maintain Legal Services database ensuring data is accurate and up to date
- Provide management information as required
- Provide advice and assistance on legal procedures to staff, officers and members of the public
- Provide personal assistance to office manager, solicitors, and head of department
- Undertake a broad range of legal administrative duties incorporating quality checks as appropriate, including post, photocopying, scanning, copying AV, typing, preparing and delivery of bundles to solicitors/barristers
- Organise and plan meetings, take minutes
- Order and maintain stationery levels
- Maintaining accurate electronic records
- Maintain risk register
- Any other duties associated with the role
**Skills and experience**:
**Essential Criteria**:
- Administrative experience in an office environment
- Experience of managing a filing system and assessing and allocating correspondence
- Experience of customer/client care
- Able to maintain confidence and deal with sensitive issues
**Desirable Criteria**:
- Previous experience of working in a legal office environment
For further information relating to the role and tasks of this position, please refer to the attached role profile.
**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:
- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club
**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.
**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.
**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.
There are 3 different categories as part of this which are: Fixed, Field and Hybrid.
This role has been evaluated as a Hybrid role.
Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.
**Closing Date**:
Monday 11th September 2023 at 23:55pm
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
**Contact point for applicants**:
**Further Information**:
Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.
**Diversity & Inclusion**:
In addition, we will look to support anyone who requires Part Time/Job share working hours.
Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required. These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.
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