Admin & Planning Co-ordinator

2 weeks ago


Sheffield, United Kingdom Guardian Electrical Compliance Ltd Full time

**Role and Responsibilities**

The Admin & Planning Co-ordinator is responsible for the planning & scheduling of all operative site-based work activities, jobs & projects along with the organisation of safe working procedures for all operatives.

The primary drivers of the role are to deliver an efficient, highly productive, quality, cost-effective electrical inspection and test work regime, delivering a service to suit the client and our own business needs.

This role is a key position for driving the operations department growth and development, productivity, quality, profitability, customer focus and communicating essential business information through effective leadership.
- Work within the Operations team to deliver business objectives in line with the company business plan
- To plan & schedule all site based activities via the company software to ensure each job is allocated to the ‘right team, at the right location at the right time’ maximising efficiencies & with a 100% productivity target
- To produce, prepare and submit risk & method statements (RAMS) for work activities at least 2 weeks in advance of on-site activities for review by the customer and update RAMS as applicable for site specific hazards
- To continually review work schedules to ensure each team have a minimum buffer of 6-weeks confirmed forward work
- Recommend additional site based resource requirements to match workflows, new sales & business needs
- To process allocated operative time sheets & expenses in a timely manner and issue to the finance department
- To produce weekly KPI reports for field-based operatives for issue to Group. Forecast KPI report to be produced Friday before work commences. Actual KPI reports to be produced on Monday following previous week work activity based on submitted timesheets
- Actively take on specific responsibilities & projects from the Management team and follow them through to completion.
- Maintain good communication channels to team members and customers
- The foregoing list is not exhaustive, given the demands & flexibility required to evolve a progressive business._

**Skill Set**
- Possess relevant IOSH Managing Safely or similar qualification (training will be provided)
- Good level of accuracy, attention to detail and communication skills are essential
- Polite and professional telephone manner
- Ability to work to tight deadlines
- A professional committed team player
- Driven and determined individual

**Additional Notes**

Salary - £20,000 - £23,000 per annum paid monthly in arrears, dependent upon experience

Hours of Work - 08:30 - 16:30 Monday - Thursday, 07:30 - 15:30 on Friday (37.5 hours per week)

Holidays - 25 days annual leave plus statutory holidays

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£23,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location


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