Compliance Workflow Coordinator

3 weeks ago

Glasgow, United Kingdom Ashurst LLP Full time

**About Ashurst**:
Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit

**Department/Role overview**:
**Hours of work**:
37.5 hours per week, Monday to Friday, working 8.5 hours a day including an hour for lunch, between the hours of 07:00 -17:30. Shift times may vary depending on the team rota. However, you will be required to work such hours as are necessary to carry out your duties.

This role is hybrid with both office working and remote working being utilised regularly.

**Main responsibilities**:

- **New business intake**: Working closely with the Conflicts and Risk teams and other Risk & Compliance team members to support the new business intake process, assessing and coordinating new business requests with varying levels of complexity and across a range of sectors, practices, and jurisdictions, including preliminary identification of sanctions issues.
- **Workflow coordination**: Triaging incoming workflow to 7 teams within the department according to their level of expertise, capacity and familiarity.
- **Mitigating risk**: Maintaining knowledge in relation to sanctions/high risk factors and having an understanding and keen awareness of the AML/ABC procedures.
- **Client matter lifecycle**: Advising the wider department and business users in relation to client matter lifecycle processes and protocols, ensuring adherence with risk and compliance policies.
- **System experts**: Advising the business and also Compliance Team members on procedural and system issues as and when they arise, identifying and diagnosing system issues and problems, resolving where possible or escalating to IT specialists where required.
- **Training**: Delivering system training to the department, support functions, or wider business as required.
- **Reporting**:Running client and matter reports when required by senior members of the department or the wider business.
- **Meticulousness**:Consistently maintaining a high level of attention to detail and working efficiently throughout busy periods.
- **Firm values**:Upholding the firm values and working in compliance with regulations to maintain confidentiality.
- **Project work**: Supporting the team and management on various tasks and projects as required.

**Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.**

**Essential skills and experience**:

- Exceptional eye for detail, strong proofreading skills, able to spot errors and inconsistencies.
- Excellent analytical skills, with ability to quickly identify and analyse complex issues and provide practical solutions.
- Strong communication skills, dealing confidently, competently, and diplomatically with internal clients worldwide, providing clear instructions.
- Methodical and organised approach to work and strong prioritisation skills, with ability to work efficiently under pressure, prioritise and deliver work to a consistently high standard and to deadlines.
- Ability to make decisions and remain calm while under pressure, particularly when dealing with challenging situations.
- Ability to manage competing priorities effectively and independently.
- Strong commitment to excellent internal client/customer facing service, being professional in outlook and attitude.
- Excellent organisational and time management abilities.
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Ability to work as part of an international multicultural environment.
- Discreet and professional when dealing with confidential or sensitive information.

**Advantageous skills and experience**:

- Experience:

in compliance and risk management or experience of having worked in the professional services sector, a partnership or other complex, global environment.
- managing multiple mailboxes.
- working in a global team.
- using a service management tool.
- time recording or using a timekeeping system.
- navigating a document management system (DMS).
- working with Intapp Open system or equivalent new business intake system.

**Background checks**:
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

LI-HYBRID

  • Compliance Coordinator

    4 weeks ago

    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is looking to recruit a Compliance Coordinator for an energy company based in the City Centre of Glasgow. As a Compliance Coordinator you will be responsible for providing support to the compliance team, this may include: supporting managers assessing supplier or participant compliance, identification of suspected fraud or error, implantation...

  • Contract Support Coordinator

    7 days ago

    Glasgow, United Kingdom CBRE Full time

    **JOB SUMMARY** The purpose of this position is to provide administrative management of supplier contracts, certifications and documentation consistent with CBRE Sourcing Playbook and applicable client requirements. **ESSENTIAL DUTIES AND RESPONSIBILITIES** Evaluates and administers agreements for contracted services including preparing new contracts,...

  • WEEKEND Coordinator

    3 weeks ago

    Glasgow, United Kingdom Interv_l Group | B Corp™ Full time

    Job Description Interv_l are working with an rapidly growing Independent Connection Provider specialising in EV charging as they looking for a Street works superstar to join their team. Their bread and butter is getting electrical connections into the ground in a sustainable, safe and compliant manner. This role plays an important part ensuring that all...

  • Recruitment Coordinator Hybrid

    4 weeks ago

    Glasgow, United Kingdom Brook Street - Internal Talent Full time

    We are looking for a Recruitment Coordinator to join Brook Street to work with our Public Sector Clients - Ensuring smooth running of the end to end recruitment process and compliance. **The benefits** - A tailored programme for your learning and development - A global organisation offering a variety of progression opportunities - A family environment with...

  • HR Coordinator

    4 weeks ago

    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is recruiting a HR Coordinator for our client based in Glasgow for a 6 month fixed term contract basis with hybrid working. In this position you will manage the end-to-end employee lifecycle processing, contributing to the effective delivery of a high quality, professional HR service. **Responsibilities**: - Serve as the first point of...

  • Office Coordinator

    3 weeks ago

    Glasgow, United Kingdom Morson Talent Full time

    Job Title: Office Coordinator - Glasgow Location: Strathclyde, Glasgow City, Glasgow Job Type: Contract, Full-Time hours Primary Industry: Consultancy Salary: £13 - £13 per hour Job Duties: Coordinating office activities and operations to secure efficiency and compliance with company policies Assisting with the organisation and scheduling of...

  • Information Compliance Specialist

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** **Main Duties and Responsibilities** 1. Fill a rotating duty officer role, leading on FOI enquiries, Subject Access Requests, Data Protection Impact Assessments and other data protection related enquiries and records and information management provision. 2. Provide specialist practitioner advice to members of University staff. Raise...

  • Helpdesk Coordinator

    4 weeks ago

    Glasgow, United Kingdom Atalian Servest Full time

    **Reference: TS/AA/12-05/368/4/FR2** **Job Title: Helpdesk Coordinator** **Salary: £25000** **Working Hours: Monday,Tuesday,Wednesday,Thursday,Friday - 07:00 - 15:30, 08:00 - 16:30, 09:30 - 18:00 - 37.5 hours per week** **Location: Glasgow** **Would you be interested to join a leading facilities management company with a reputation for...

  • Street works coordinator

    3 weeks ago

    Glasgow, United Kingdom Interv_l Group | B Corp™ Full time

    Job Description Interv_l are working with an rapidly growing Independent Connection Provider specialising in EV charging as they looking for a Street works superstar to join their team. Their bread and butter is getting electrical connections into the ground in a sustainable, safe and compliant manner. This role plays an important part ensuring that all...

  • Event Delivery Coordinator

    4 weeks ago

    Glasgow, United Kingdom Scottish Event Campus Full time

    Role: Event Delivery Coordinator Salary: Competitive Contract Type: Permanent Contract Closing Date: 2nd Feb 2024 Comprising the SEC Centre, SEC Armadillo and the OVO Hydro, the Scottish Event Campus (SEC) is Scotland's premier venue for events, gigs, conferences, and exhibitions. We enjoy an enviable reputation as one of Europe’s most prestigious...

  • Road Space Coordinators

    4 weeks ago

    Glasgow, United Kingdom Lynx Employment Services Ltd Full time

    We are recruiting on behalf of our client who is looking for 2 experienced **Road Space Coordinators** to work from their Glasgow office. This role is for 2 months initially, full time with a 9.00-5.00 shift, Monday-Friday. You will need to have used the Scottish Road Works Register System previously as this forms a large part of the role. As a **Road Space...

  • Import/export Customer Service Coordinator

    4 weeks ago

    Glasgow, United Kingdom Allstaff Full time

    Allstaff Office Division require a Customer Service Coordinator to work with our clients who are one of the UK's leading Freight Forwarders. Based at one of their customer's sites in Newhouse, Motherwell, you will act as the coordinator between the client and the forwarder, dealing with any issues as and when they arise and carry out administrative...

  • Field Coordinator

    4 days ago

    Glasgow, United Kingdom Additional Resources Full time

    **Location: Glasgow (Hybrid working)** Our client is a specialist data collection company dedicated to optimising revenue for utility companies through accurate data. They are committed to improving the accuracy of customer and market data, resulting in smoother operations, increased revenue, and enhanced customer experience. They are seeking a **Field...

  • Security Supervisor

    7 days ago

    Glasgow, United Kingdom Milne Security Services Full time

    **Co-ordinator Dayshift Roles & Responsibilities** MS2 (Milne Security Services) a leading provider of complete security solutions, is seeking an effective, skilled and motivated Supervisor - Coordinator to join our dynamic team. As a Supervisor - Coordinator you will play a crucial role in supporting the security operations across multiple...

  • 3 X Product Coordinators

    4 weeks ago

    Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: Product Coordinator Our public sector client based in Glasgow, seek **3 x Product Coordinators for a period of 6 months.** Home working initially but this role will revert to an office base in Glasgow and Edinburgh during the course of this engagement. **This role falls within IR35 with a day rate of £243 (umbrella)** As a Product...

  • Product Coordinator X 2

    4 weeks ago

    Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: Product Coordinator Our public sector client based in Glasgow, seek 2 x Product Coordinators for a period of 6 months. Home working initially but this role will revert to an office base in Glasgow and Edinburgh during the course of this engagement. This role falls within IR35 with a day rate of £243 (umbrella) As a Product Coordinator,...

  • Quality Assurance Coordinator

    6 days ago

    Glasgow, United Kingdom Red The Consultancy Full time

    We have an exciting position with our Glasgow based global shipping client, who are recruiting for a Quality Assurance Coordinator to join the Gas Operations team on a permanent basis. As Quality Assurance Coordinator, you will be responsible for providing support to the Quality Assurance team and administration of the Quality Assurance systems and programs...

  • Facility Coordinator

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The James Watt School of Engineering estates currently accommodates a varied range of functional space in several locations: James Watt South, James Watt North, Rankine, Acre Rd, Oakbank Industrial Unit as well as Oakfield and University avenues. The Facility Coordinator ensures that the estates physical infrastructure and its related...

  • Customer Service Coordinator

    4 weeks ago

    Glasgow, United Kingdom Resourcing Group Full time

    ? Join Our Team as a Customer Support Coordinator! ? Are you passionate about delivering exceptional customer service and thrive in a dynamic 24/7 operation? Were seeking a dedicated individual to join our team in a crucial role as a Customer Support Coordinator. Role Overview: Role Responsibilities: ? Provide a single point of contact for all...

  • Quality Assurance Coordinator

    6 days ago

    Glasgow, United Kingdom Seapeak Full time

    **Job Description**: Position: Quality Assurance Coordinator **Location**:Glasgow **Department**:Gas Operations **Reports To**:Lead Quality Assurance Officer **Position Summary**: The Quality Assurance Coordinator is responsible for providing support to the Quality Assurance team and administration of the Quality Assurance systems and programs within Gas...