Operations Assistant/co-ordinator

2 months ago

Kidderminster, United Kingdom Eploy Full time

**About The Role**:
This is an exciting new role to work alongside the Head of Operations to support the efficent day-to-day running of business operations.

No two days will be the same and you'll need to flex and adapt to working on a number of workstreams simultaneously, from strategic growth and development projects to daily operations such as health and safety.

As a new role, what you'll be doing will vary considerably but will include:

- Assisting the Head of Operations with the management of business operations on a day-to-day basis
- Monitoring operational compliance and assisting with compiling operational reports
- Administration of HR activities and programmes including Long Service and Recognition schemes
- Reviewing and challenging existing processes and procedures to ensure efficiency
- Assist with continuous improvement plans including documentation, process maps, compliance and audit
- Assisting with maintenance and audit of policies
- Maintenance of asset registers
- Assisting with external service providers including scheduling maintenance and ordering supplies for building and facilities management related activities
- Scheduling internal and external meetings, co-ordinating across multiple diaries
- Assist with delivery and project management of internal projects
- Assisting with ISO deliverables
- Supporting maintenance of an operational risk register to ensure risk management actions are undertaken
- Input and processing of data in various systems

**About You**:
As well as being super organised, you'll need to be confident, proactive and be able to prioritise and multitask. You'll also need:

- Excellent time management skills
- Great verbal and written communication skills
- A high level of accuracy and attention to detail
- To be exceptionally adept at learning new systems, processes and procedures
- To be a team player with a motivational, hands-on approach
- A flexible approach to solving problems
- Be able to work equally well autonomously or as part of a team
- A high degree of confidentiality and discretion with a strong sense of integrity
- Strong IT skills including Visio and Excel

It would also be great if you have:

- A basic knowledge or understanding of HR and Health & Safety practices
- A basic knowledge of ISO27001 or the principles of ISO standards (such as ISO9001 or ISO14001)

**A Little Bit About Us**:
Eploy is a vibrant and fun place to work, and our team is expanding rapidly due to phenomenal growth because our product is excellent, and our customer service is second-to-none. Our target market is corporate in-house recruitment teams, RPO providers and recruitment firms. Everything we do is driven by our customers, who include leading brands and major recruitment firms.

We’re established in our market, self-funded and profitable - we’re not a ‘wing and a prayer’ start-up nor are we a stuffy, dark-suited corporate behemoth. We enjoy what we do, we’re creative and highly motivated, and because we also know recruitment (it’s what our software ‘does’) it’s quality and ‘fit’ with our business and people that’s most important to us.

From us you can expect:

- A generous holiday allowance
- All Stars Awards scheme - a peer to peer recognition scheme
- Eployalty scheme - recognising the service of our team members
- A great working environment with regular social events (have a look at some of the pics on our careers site)

At Eploy, we are determined to build a space where every employee is free to be themselves and succeed on merit. To achieve this, we are committed to providing equality of opportunity in all areas of our business, whether in recruitment and selection, promotion or training and development.

So, whatever your sexuality, gender, gender identity, ability, age, race, religion or belief, at Eploy you’ll be free to be you, to be heard and to shine.

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