Administrative Assistant
6 months ago
**Job description**
**Administrative Assistant**
**Working Schedule**:8.30am to 3.00pm Monday to Friday (can be flexible)
**Reporting to**:Office Manager
**Salary**: Dependant on Experience
**Location**:Pontyclun
**SUMMARY**
To provide administrative support to the procurement function and assist with the day-to-day running of the department in accordance with the company policies and procedures. Whilst it is not necessary to have experience in procurement, we do require someone with a strong background in administration who can hit the ground running.
**DUTIES AND RESPONSIBILITIES**:
- Create credit accounts with new suppliers.
- Adding new supplier details to the company database, updating existing and obtaining supplier insurances
- Accurately enter data and raise purchase orders with suppliers.
- Cross check and process supplier invoices and reconcile against supplier statements.
- Resolve queries and investigate discrepancies.
- Assist with general administrative and ad hoc duties as required.
**ESSENTIAL**:
- Can display a commitment to work toward tight deadlines.
- Demonstrate ability to work in a calm, organised and efficient manner.
- Must be a competent multi-tasker.
- Proficient in Microsoft Office
- Comprehensive spelling and arithmetic skills
- Clear and professional telephone manner
- Highly motivated and proactive
- Able to work alone or as part of a team.
**ADVANTAGEOUS**:
- Experience of Xero Accounts / Dext
- Experience of WorkflowMax
- Experience of Construction Industry Scheme
**Experience**:
- Office/Administration: 2 years (required)
- Procurement: 1 year (preferred)
Work remotely:
- No
**Job Types**: Part-time, Permanent
Pay: £18,032.76-£22,597.55 per year
Expected hours: 30 per week
**Benefits**:
- Casual dress
- Cycle to work scheme
- Free parking
- On-site gym
- On-site parking
- Sick pay
Schedule:
- Day shift
- Holidays
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: Administrative Assistant
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