Senior Administrator

3 months ago

Aberdeen, United Kingdom Johnston Carmichael Full time

**Location is flexible for this role.**

**The Senior Administrator will be responsible for (but not limited to)**:

- Assisting the Marketing Director to help with regular diary planning, arranging core meetings as well as other ad-hoc administrative duties as required, for example research tasks, project work
- General ad hoc diary management and travel bookings for key activity for the wider Marketing & Business team
- Being the lead owner of the PO Schedule and regularly reviewing to chase outstanding invoices with suppliers and liaising with Finance team for progress updates when required
- Co-ordinating website leads by liaising with key people within the business to ensure the potential client is followed up with in a timely manner
- When required, qualifying the leads using our set check list and calling the prospective client to glean more information
- Assisting the team with managing the lead database, Zoho, helping to input data as well as assisting the team with pulling reports when required
- Assist the team in re-branding documents when needed on PowerPoint, Word and Excel
- Assist the Marketing Director, under direction, in pulling together monthly and quarterly reports for key meetings
- Ownership of reviewing and improving the logístical process in place for managing marketing stock
- Keep the Marketing Planner up to date with key tasks and deadlines ahead of the weekly planning meeting
- Assist the Communications Manager with the administration side of our social media employee sharing system - ClearView Social.
- Be the key lead in the team for managing our “new start and leavers process” and looking for ways to make this more efficient
- Reviewing office photography needs, booking a photographer when required, and liaising with the local office to co-ordinate diaries
- Other tasks as directed by the team as they arise for example, assistance booking rural show exhibition stands and help delivering project work.

**About You**:

- Experience working in a varied, fast paced administration role
- A leader of your work and your professional learning
- Experience working with a variety of stakeholders across different levels in a business
- Strong problem solving and process creation skills
- Confident, personable telephone manner
- Strong MS Office skills particularly PowerPoint, Excel and Word
- Good verbal and written communication skills
- An interest in marketing and business development would be desirable

**Why JC?**

With 14 offices across Scotland and beyond, we’re one of the country’s leading firms of Chartered Accountants and Business Advisers. Working at Johnston Carmichael means working in a team of over 800 sharp minds - each of which is valued and heard. We support our people to ensure they can grow their own way - when it comes to learning, it’s your JC path and you choose what route it takes.

At Johnston Carmichael we want what’s best for our clients, our people, and our communities. You’ll be joining a team that’s engaged with its local communities and committed to supporting them. Over the last decade, we’ve raised over £450,000 for charitable causes across Scotland and we’re also Gold Sponsors of the Kiltwalk. You can read more about our culture and the values that define us here.

If you value enabling leadership, quality, integrity, and a workplace that prioritises giving back as much as you put in, then Johnston Carmichael is the firm for you.

**How working for us can work for you**:
As a valued member of the Johnston Carmichael team, you’ll benefit from a number of employee benefits including but not exhaustive to; a personal pension scheme, annual leave, access to private healthcare and life assurance, as well as your own personal training and development plan - Your JC Path. Click here to see what’s on offer at Johnston Carmichael.

We know that 9-5 office hours in the city aren’t for everyone, and part of creating your own JC Path is having the ability to work flexibly. We support a hybrid working model where everyone is a leader of their work and learning. One size doesn’t fit all, so let’s discuss what might work for you and our firm.

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