Facilities Administrator

4 weeks ago

Worcester, United Kingdom Leukaemia Care Full time

**Job title** Facilities Administrator

**Hours** 37.5 hours per week

**Remuneration** £20,000 (up to £27,500 per annum depending on experience)

**Type of contract**:Permanent

**Location** Leukaemia Care’s offices at One Birch Court, Blackpole East, Worcester, WR3 8SG - some flexibility around working part of a day from home but otherwise a daily presence in the office is required.

**Report to** Chief Operating Officer (COO)

**Work closely with** Chief Operating Officer, Finance and Admin Team, Fundraising Administration Officer, Patient Services Coordinator and external contractors.

**WHO WE ARE, AND WHAT WE DO**

Leukaemia Care is the UK’s leading leukaemia charity. For over 50 years, we have been dedicated to ensuring that everyone affected receives the best possible diagnosis, information, advice, treatment and support.

We are here for everyone affected by leukaemia and related blood cancer types - such as myelodysplastic syndromes (MDS) and myeloproliferative neoplasms (MPN).

We provide information, advice and support for anyone affected, this includes patients and their friends and families too. We raise awareness of the issues impacting people affected by leukaemia, MDS and MPN, and campaign to fix them. We are driving early diagnosis, raising public awareness, improving services and ensuring access to effective treatments.

How do we do this? We have a wide range of services aimed at patients and their loved ones from diagnosis and beyond. Our support services range from nurse-led helplines, support groups and free-of-charge medical information to access to paid counselling, grants for those feeling the financial strain of a diagnosis and providing buddies so people always have somebody to talk to who have experienced something similar to them. We encourage you to have a read of our website and find out all the ways we support from diagnosis and beyond.

Crucial to our work is raising awareness of leukaemia as a blood cancer and the importance for early diagnosis. Leukaemia can be difficult to spot as the symptoms are similar to many other common conditions. Unfortunately, most people are not aware of the signs of leukaemia and this leads to diagnosis being delayed, which can worsen outcomes for patients.

As well as working to educate the general public through our #SpotLeukaemia campaign, we are working closely with our colleagues working in front line medical services to ensure they have the most up-to-date information on diagnosing leukaemia. We know that by raising awareness and working to educate health care professionals, we can save lives and improve outcomes. Mattia explains the importance of this work in this video - Spot Leukaemia simply saved his life.

**Overview**

Leukaemia Care is looking for an experienced facilities administrator to look after its offices in Worcester but also to provide support to employees nationwide across the organization to work effectively from the office, home and other remote locations such as hospitals.

We currently have 50 employees working a variety of patterns growing to 64 in 2023 and up to 93 over the next 18 months. All will need support with equipment, IT, and health and safety to work effectively so you will work closely with the HR and Admin Officer.

You will be responsible for the reorganization of our offices at One Birch Court alongside a reorganization of our IT and telecoms in 2023 to ensure the charity’s growth is supported. To date, our first floor has been rented out but due to the charity’s expansion, we are moving to occupy the whole building in 2023. The offices comprise of two floors with a car park on a business estate on the outskirts of Worcester.

You will work closely with the Fundraising Administration Officer and the Patient Services Coordinator to ensure general office admin is covered off in your absence and administration is coordinated across the charity.

**Duties and responsibilities**

Liaise closely with the COO alerting them to any potential issues in good time along with solutions for consideration.

Responsible for all facilities maintenance including IT, telecoms, health and safety and fire safety.

Work with the COO to inform the annual update of the organizational strategy ensuring we budget for any facilities, IT or telecoms upgrades.

**Facilities maintenance at One Birch Court**

Ensure that facilities meet all government regulations and environmental, health and safety, and security standards by arranging all necessary maintenance to uphold this.

2. Liaise with Lansdowne Rodway Estates on all issues to do with service charges and estate management including keeping them updated with emergency contact details.

3. Perform weekly inspections of the building for any maintenance issues and action as appropriate.

Act as the out of hours emergency contact for the security alarm and Lansdowne Rodway ensuring the list of back up contacts is also up to date.

Support the COO and Governance Officer

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