Finance and Admin Assistant

7 months ago

London, United Kingdom Orange Tree School Full time

**About Orange Tree School**

**Vision and Background**

The Orange Tree School is a new independent school provision for young people aged 11-18 who will thrive in a small, therapeutic and nurturing environment.

The Orange Tree School team are passionate about providing opportunities for those students currently out of education or those who are not coping within the mainstream setting. Our aim is to work consistently to provide excellence for every student. With a highly-trained team, we support each student’s individual needs, particularly focusing on those students needing a safe, but aspirational, environment to recapture an often lost passion for learning and creativity.

The student’s needs and wellbeing are at the heart of everything that we do, and we take pride in helping our students to re-engage with their learning and thrive and develop as individuals and as part of a community. We do this through individualised care, in small class sizes, alongside a team composed not just of educationalists, but a wide array of healthcare professionals who work together as part of a multi-disciplinary team.

We are extremely proud of the tireless efforts of all of our staff, driven by the desire to bring about the best outcomes for each and every one of our students.

As soon as you walk through the doors of Orange Tree School you can feel its warmth and generosity. Our friendly and diverse community is one that is built on the trust - between students and staff, between students and families, and between everyone who works at the school - that the Orange Tree School will always put the child at the heart of every action and decision.

**Job Title: Finance and Admin Assistant**

**Hours and working days**

Full-time, 8.30 -16.00 Monday - Friday (half-hour lunch break)

42 weeks per year

**Location**

Ellern Mede Orange Tree School

Oakleigh Park North

Whetstone

London, N20 9AR

**Terms of employment**

Full-time on a permanent contract, 3 months’ probation period
Company pension

**Reporting to**

School Business Manager

**Start date**

ASAP

**Salary**

£28,000-35,000 per annum

**We are looking for someone who**:

- Is skilled in finance, HR and and administration.
- Consistently models excellent practice and has staff and students' progress and wellbeing at the core of their professional motivation
- Wants an exciting opportunity to work in a vibrant, diverse and growing school.
- Can make a significant contribution to a dynamic, successful staff team in order to make a difference to the lives in our students.

**Main duties and responsibilities**

**FINANCE**
- Liaise with the local authority finance team and DfE as required, prepare IPA, and costing and resolve invoice and remittance queries
- Liaise with suppliers to investigate discrepancies and inaccuracies in orders received
- Ensure receipt confirmations are obtained for goods and services received and match to corresponding invoices before initiating the invoice payment process.
- Verify invoices for accuracy, delivery confirmation, prepare invoices for payment.
- Prepare Bacs payment files for signature of the SBM
- Administer petty cash expenditure
- Administer procurement card expenditure
- Administer all direct debit/standing order payments
- Liaise with suppliers regarding discrepancies and queries concerning outstanding accounts
- Logging all absences in staff personnel files and notifying payroll

**COMMUNICATION**
- Communication with parents through Isams
- Collate permission slips from parents
- Help organize educational visits

**IT**
- Support the SBM with IT systems and keep track of the different software and renewal dates
- Entering new students / staff members onto iSAMS
- Update the website
- Advertise weekly on social media

**HR**
- Ensure that probation periods are suitably diarised and that confirmation letters are produced once probationary reviews have been undertaken by Line Managers.
- Support HR Manager in ensuring that the HR database is kept fully up-to-date with accurate staff records
- Support the HR Manager to ensure that the school’s Single Central Register is kept up-to-date at all times
- First point of contact with external HR professionals
- Support HR Manager with absence administration

**ADMINISTRATION**
- Answer day-to-day enquiries (both internal and external) in a timely and efficient manner, escalating or redirecting where appropriate
- Carry out any other general administrative duties e.g. filing, photocopying, scanning and shredding General Responsibilities
- Responsibility for keeping up to date with the requirements of the role, by attending appropriate INSET meetings, and keeping abreast of changes in legislation;
- Awareness of and compliance with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person;
- Undertaking any other duties commensurate w

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