Executive Assistant

2 weeks ago

Edinburgh, United Kingdom Kids Operating Room Full time

**Job Title**

Executive Assistant

**Reports To**

CEO & Chairman

**Hours of Work**

Full-time (35 hours per week)

**Location**

Edinburgh

**Salary**

£28,000- £35,000

**We believe in a world where every child has equal access to safe surgery**

That doesn’t seem like such a big ask. Every child has a right to life and that shouldn’t be taken away by an injury or illness that can be easily fixed. Children who battle cancer and undergo chemotherapy shouldn’t get to the end of that process only to be denied the surgery that will offer them the chance of survival. Children who break an arm or a leg shouldn’t live the rest of their lives in disability.

Babies who need simple procedures in the first hours of life shouldn’t be left to die, and children born with urological conditions shouldn’t be denied an education because they can’t access the simple operation they need.

**Our vision is for a world where every child is treated equally**

Our mission is to support local doctors, through the provision of training and infrastructure, to ensure they can use their incredible talents to care for their nation’s children. The number of children we

need to reach is overwhelming. They urgently need our help.

**Our Mission**
- Provide dedicated, specialist facilities and equipment for children's surgery in low resource settings
- Support existing surgical teams to deliver safe surgery for children
- Monitor, collate and understand our impact on surgical outcomes
- Advocate on the global plight of children denied access to safe surgery

**What We Do**

KidsOR is a UK based charity that works with partner hospitals in low and middle income countries to develop high quality, safe surgical services for children.

We work closely with regional Surgical Colleges, the Global Initiative for Children’s Surgery, partner NGOs and national Departments of Health to identify where the existing and/or training children’s surgeons are. We then work with those people and their teams to ensure they have all the equipment they need to properly care for local children.

We also provide scholarships for children’s surgery, helping strengthen local workforces and, in some countries, helping develop the first ever children’s surgeon.

**About the Role**

We are looking for an experienced Executive Assistant to help support the CEO & Chairman of one of the UK’s fastest growing charities. Based in our Edinburgh offices you will work closely with the Business Services team to provide support, manage diaries and organise travel for the Chairman & CEO.

**Key Tasks and Responsibilities**
- Schedule, maintain and take full responsibility of the CEO & Chairman’s complex and busy diary; arrange meetings and travel itineraries for the CEO & Chairman; proactive management of calendar and scheduling calls across differing time zones.
- Day to day support including monthly expense management and various administrative roles.
- Arrange, coordinate, and often attend meetings with the CEO & Chairman, ensuring actions are recorded and completed.
- Monitor, manage, respond, and distribute incoming communications for the CEO & Chairman.
- Prepare and edit presentations and papers for the CEO & Chairman.
- Assist the CEO with the preparation and delivery of Board papers; take quality minutes at meetings.
- Assist the CEO in organisation of KidsOR events (fundraising dinners, events etc).
- Manage and plan frequent and often complex international and national travel for the CEO and Chairman.

**Person Specification**

**Knowledge & Skills**
- Excellent knowledge of Microsoft Office, including Microsoft Word, Powerpoint, Excel & Sharepoint.
- Strong interpersonal and comunication skills with the ability to form professional relationships across all areas of the charity.
- Ability to remain calm under pressure and handle sensitive information and maintain confidentiality.

**Personal Qualities**
- Organised
- Pro-active
- Excellent communicator
- Flexible
- Good attention to detail.
- Discrete
- Trustworthy and honest

**How to Apply**

Closing date**:11th March 2024**

Please note in line with GDPR, all personal documents (CV's, Cover Letters, etc.) are deleted and destroyed as soon as the applicable position has been filled.

**Salary**: £28,000.00-£35,000.00 per year

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Edinburgh, EH2 3ES

Application deadline: 11/03/2024
Reference ID: Executive Assistant

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