Executive Assistant

3 weeks ago


Edinburgh, United Kingdom Pertemps Network Group Full time

**Job Description**:
Pertemps Scotland are delighted to be recruiting for Executive Assistants for our public sector client based in the city centre of Edinburgh.

**Location**:Edinburgh
**Hours of work**: 36 hours a week Monday - Friday
**Rate of pay**: £15.36 per hour
**Duration**: 6 months with possible extension
**Immediate start**

You will be joining an established team to deliver business services primarily to the Chief Executive, Executive Directors and Heads of Service as well as providing administrative services on other projects and initiatives as directed by the Senior Executive Assistant.

**Key Responsibilities**
- Work proactively with the Chief Executive, Executive Director, or Head of Service as well as the Directorate to gain a full understanding of the key business requirements.- Deliver all aspects of business services requirements as directed by the team including liaising with other business services to coordinate or supply required information including:
- Data and performance information
- Financial and budget information
- HR and staffing information
- Communications
- Media Awareness
- Risk controls
- Take ownership for revising and improving relevant business processes- Provide support as required by the Senior Executive Assistant, including proof reading and editing of Committee reports as well as managing complex information to produce accurate and coherent documents for Directorate and Committee Services- Lead the process of forward planning for Committee cycles and drive the production of reports to meetings**In order to be successful in this role, you must be able to demonstrate the below**:

- Strong administration experience- Critical and analytical thinking to help resolve issues or make improvements- Proven ability to build and develop productive working relationships within the team and across the organisation- Ability to influence and negotiate to achieve desired outcomes- A curiosity to grow knowledge and personal insight to help with continuous personal and professional development- Effective communication skills and understanding of the target audience- Sound judgement in decision making- Political sensitivity and an understanding of the political management arrangements when managing tasks and responsibilities- Fully proficient in Microsoft Office- Excellent organisation and planning of workload and working with mínimal supervision


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