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Administration Assistant

2 months ago

Feltham, United Kingdom Universal Tyre & Autocentres Ltd Full time

**Role Title Administration Assistant**

**Business Function: Depot Administrations**

**Reports to: Depot Manager**

**Location: Heathrow**

**Salary: £10.50 per hour**

**Terms**:Monday to Friday 0830-17.30, (Alternating )Saturday 0830-1230

**We're local, we’re progressive, we’re Universal.**

Established in 1923 Universal Tyres and Auto Centres are an award-winning company with 21 sites across the Southeast in London, Hampshire, Sussex, Kent, Essex and East Anglia. We have been accredited Gold status by Investors in People.

Universal is a Halfords company which has enabled our employees to benefit from additional securities, as well as given them access to the numerous rewards and benefits that a large corporation offer. All whilst being able to retain the warm and friendly environment of working for a family company

We offer a comprehensive tyre fitting service at Halfords Universal, which specialises in the supply, fit and service of a huge range of tyres for both private motorists and large commercial fleets. We supply tyres for all vehicles, from cars and motorcycles to agricultural machinery - either in branch or direct to our customers with our mobile tyre fitting service

**The Role**
We are a thriving and established company with a promising future. You will be an experienced and competent Administration Assistant, with the desire to complete work to the highest of standards. You will be part of the Halfords Universal commercial team using your skills to support the finance team to the best of your capability.

**The Day Job**

To ensure all work is processed in a timely and efficient manner.

All areas of admin are managed in an effective way

Stock Control - Effective management of all goods in/out, accurate completion of worksheets/invoices for maintenance of depot stock profile.

Purchasing - in accordance with the company's operating and procedures manual.

Mobile fitting management - including effective scheduling of mobile fleet and accurate invoicing/query resolving

Dealing with high volumes of invoices, statements and credit notes

Ensuring all purchase invoices are approved

Coding and posting of all purchase invoices (including GIN, manual & EDI), statements and credit notes

Ensuring payments are made in line with agreed payment term

Resolution any queries that arise

Plus any additional ad-hoc responsibilities

**Please speak to us if..**

You have the drive and enthusiasm to work in a high performing and committed team who has the desire to benefit from an attractive reward and benefit package. You have the skill and experience required to contribute to an effective finance function with proven experience of delivering purchase ledger accountabilities.

Experience of working within an administration team of at least 2 years and dealing with high volumes

You must be Immediately available to start this role as soon as possible

Have a good team playing approach

Good IT skills including the use of Excel

Excellent written and verbal communication skills

Able to plan and work to tight timescales and deadlines

Highly organised and able to manage multiple priorities and stakeholders

**We will offer you..**

Competitive basic pay.

COVID secure and risk assessed working practices and Depots

Free Wifi, tea and coffee

20 days holiday (plus bank holidays)

Pension

Employee Referral Scheme

Access to Halfords employee reward gateway

On site parking

**Our Values**

**Unity - **We are one Company, one team

**Integrity - **We do the right thing

**Excellence - **We give our best, to be the best

Safety First - are committed to the safety of our employees and customers

**Job Types**: Full-time, Permanent

**Salary**: From £10.50 per hour

**Benefits**:

- Bereavement leave
- Company pension
- Employee discount
- Free parking
- On-site parking
- Referral programme
- Store discount

Schedule:

- Day shift
- Overtime
- Weekend availability

Ability to commute/relocate:

- Feltham: reliably commute or plan to relocate before starting work (required)

Work Location: One location