Warehouse Administrator

6 months ago

Feltham, United Kingdom Freightserve recruitment Full time

Freightserve are looking to recruit a Warehouse Administrator. The company are a well established Freight Forwarder based in the Feltham, Middlesex area.

**Specific Responsibilities**:

- Transport Planning: Collaborate with our operations teams to plan in-house and third-party airport vehicle schedules, ensuring timely collections and deliveries that align with flight departure schedules and storage cost priorities.
- Manifest Management: Share transport plans with the warehouse team, providing manifests for import consolidations and export deliveries as needed.
- Security Matters: Take charge of vehicle seal control and issuance for export cargo deliveries, ensuring the utmost security.
- Customs Records: Create customs records in our ETSF promptly upon cargo arrival confirmation, and perform data entry into the customs system, updating the status accordingly.
- Cargo Oversight: Notify the operations team of any count discrepancies or cargo damage during check-in, and adjust customs records as required.
- Invoicing: Invoice storage costs to third-party users of our ETSF when applicable, maintaining meticulous record-keeping for customs purposes.
- Bond Checks: Monitor the completion of weekly bond checks by the warehouse team to ensure compliance.
- Inventory Assistance: Assist with inventory management and maintain records for storage customers. Additionally, order wooden pallets when needed.
- ULD Control: Manage ULD stock, coordinating PMC collection for export and return of import PMC's in line with operational needs.
- Customer Communication: Maintain open lines of communication with direct warehouse customers to address requests and resolve inquiries.
- Documentation: Prepare shipping documents, labels, and invoices as required for outbound shipments to our direct warehouse customers.
- Compliance: Ensure strict adherence to safety and security procedures, as well as company policies and regulations.
- Supportive Role: Provide essential support to the warehouse team by handling general administrative tasks such as filing, phone call management, and maintaining a clean and organized office space.
- Financial Administration: Create weekly activity files for sales and purchase invoices, raise sales invoices to internal and external customers on a weekly basis, and manage supplier cost expectations. Resolve discrepancies on cost or purchase invoices as necessary.
- Company-Centric Approach: Always consider the company's best interests in dealings with customers and suppliers.

As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Feltham: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Freight: 1 year (required)

Work Location: In person

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