Operations Administrative Assistant

3 months ago

Leeds, United Kingdom SharkNinja Operating LLC Full time

Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high quality, exciting 5-star products that make life easier. We thrive on passion and innovation, and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.

**Leeds (Thorpe Park) / Hybrid - typically 2 days per week WFH**

Our mission to positively impact people's lives every day in every home around the world allows our employees to be thinkers and tinkerers, designers and doers, creators and number crunchers, and makers of things they love. As we continue to grow, we are excited to add an Executive Assistant** **to our global team.

**OVERVIEW**:
**Here are some of the EXCITING things you'll get to do (RESPONSIBILITIES)**:

- Provide extensive, complex diary and inbox management using own initiative to proactively identify and manage conflicts taking into consideration the business demands and changing priorities.
- Fully coordinate meetings including preparing agendas, papers, reports, and presentations as required.
- Attend meetings when required, provide accurate minutes, or action logs, and take ownership of following up on outstanding actions as required.
- Manage expenses for your executives in a timely and accurate manner.
- Deputise for other EAs as and when required.
- Provide administrative support to the wider Leadership team and business as and when required.
- Manage purchasing of supplies and Equipment for the department or on occasion wider Regional Hub within policy and expense guidelines.
- Manage department records to ensure that documents and information can be quickly, effectively, discreetly, and readily available when required through the maintenance of comprehensive filing systems including spreadsheets, databases, and trackers.
- Event management for the department. Ensuring all events meet the business requirements and fall within agreed budgets.
- Produce written documents and internal communications with accuracy on behalf of your Exec and/or wider Leadership team.
- Coordinate group travel for department events.
- Coordinate the arrangements for visits by guests to the Regional Hub as required, including planning hospitality and travel.

**ATTRIBUTES & SKILLS (REQUIREMENTS)**:

- A can-do approach, willing to take on any task that needs doing.
- Strong Microsoft skills including Word, Excel & PowerPoint
- Excellent organization skills, with a high degree of accuracy at a fast pace and an ability to prioritize an often-conflicting workload.
- Ability to build and maintain strong and trusting relationships with stakeholders at all levels, both internally and externally
- Demonstrate a high level of professionalism, confidentiality, and trust always.
- Confident in making decisions, and challenging requests where necessary whilst Identifying risks or conflicts and developing solutions.
- Flexibility to occasionally work additional hours as necessary to fulfil the requirements of the role and meet the business needs.

**#LI-PP1**
- At SharkNinja, Diversity, Equity, and Inclusion is vital to our global success. Valuing each unique voice and blending all of our diverse skills strengthens SharkNinja's innovation every day. We support ALL associates in bringing their authentic selves to work, making an impact, and having the opportunity for career acceleration. With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA.
- YOUR ROLE in leading our SUCCESS DRIVERS & representing our UNIQUE MINDSET_
- _Lead us to be "RARELY SATISFIED"_
- _Make things better each day; "PROGRESS OVER PERFECTION"_
- _Use your knowledge of our consumer, understand that "DETAILS MAKE THE DIFFERENCE"_
- _Deliver something great; "WINNING IS A TEAM SPORT"_
- _Be clear and honest, "COMMUNICATING FOR IMPACT"_

Explore SharkNinja on our social channels:
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