Senior Administrative Officer

2 days ago


West Bromwich, United Kingdom Ministry of Justice Full time

**Senior Administrative Officer - West Bromwich - 67045**
**£23,637 - £29,046**
**West Bromwich**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**:

- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**:

- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**:

- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**:

- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**:

- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**:

- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
- To ensure that all team resources,, are deploye



  • West Bromwich, United Kingdom Performance Fasteners ltd Full time

    Senior Office Admin role for a Fastener (Screw) Manufacturer in West Bromwich. This is a fantastic opportunity for an individual with excellent administrative and organisational skills to take responsibility for administration & sales and ensure the smooth running of the office. Your role will be to assist in ensuring that your areas of responsibility run...

  • Office Administrator

    7 months ago


    West Bromwich, United Kingdom Poolhall Recruitment Limited Full time

    Poolhall Recruitment are recruiting on behalf of our client in West Bromwich for an office administrator. This is a full time role working for a small established engineering business. Any practical office skills involving administration, telephone handling and sales processing would be advantageous. Training will be given on the products/systems/ & working...


  • West Bromwich, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 250820**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...

  • Office Administrator

    7 months ago


    West Bromwich, United Kingdom Comton Group Full time

    **Job description** **Monday to Friday 8am-4:30pm** Job Overview: As a Office Administrator you will be instrumental in delivering outstanding customer service while providing crucial support to other departments. Your responsibilities will encompass tasks related to invoicing, payments, customer enquiries, marketing, and sales support, playing a pivotal...


  • West Bromwich, United Kingdom Rehability UK Full time

    **Role and Responsibilities**: To provide administrative support at our Head Office. Purpose: To assist in the smooth and efficient operation of the office through the implementation and operation of appropriate systems and work practices and provision of administrative support. **Main Duties and Responsibilities**: - Checking post in and out - Answer...

  • Office Administrator

    7 months ago


    West Bromwich, United Kingdom Central window Systems Full time

    To assist with various administrative tasks. To support and liaise with other departments, employees, suppliers, and customers to ensure clear and concise communication, and all tasks are completed in full and on time. Reporting into the Operations Manager you will be required to undertake the following tasks in line with the needs of the business: -...

  • Office Administration

    7 months ago


    West Bromwich, United Kingdom Aquaid Franchising (Birmingham) Ltd Full time

    **Join Our Team as an Administrator in Birmingham (West Bromwich Depot)** Are you ready to be part of a dynamic team in a leading water dispenser company? We're seeking an Administrator to join our Birmingham depot (West Bromwich) team. This part-time role (Monday to Friday. 5.5 hrs. per day) offers an exciting opportunity to be part of a well-established...


  • West Bromwich, United Kingdom Black Country Healthcare NHS Foundation Trust Full time

    An exciting opportunity has arisen for a highly motivated **Administration Officer **to support the Community Service Manager and the Intensive Support Team (Learning Disabilities) based at Heath Lane Hospital, West Bromwich. The post holder will provide a comprehensive secretarial and administrative support across various disciplines/services to enable...


  • West Bromwich, United Kingdom SAC Services Ltd Full time

    **Full Time Office Administrator Required - West Bromwich Area** Experienced office worker preferred but not essential as training will be given. Must have good telephone manner. Good computer and literacy skills essential. Normal hours of work are 8.30 a.m. to 5.00 p.m. with a 60 minute lunch break. **Job Types**: Full-time, Permanent **Salary**:...

  • Office Administrator

    7 months ago


    West Bromwich, United Kingdom Bloomsbury Glass Ltd Full time

    **At Bloomsbury Glass we pride ourselves on delivering a wide range of top quality glass products and services for our clients throughout the United Kingdom, Manufactured here in the West Midlands.** **We are a long running established company. Part of our plan is continued growth and investment.** **We are currently seeking a motivated Office...


  • West Bromwich, United Kingdom Medical World Ltd Full time

    Office Administrator required for a busy pharmaceutical and medical supply company in West Bromwich. An exciting position for anyone with office experience looking for a change in career. - Able to multitask - Work to tight deadlines - Computer literate - Positive attitude - Excellent communication skills - Be punctual The role includes (but not limited...


  • West Bromwich, Sandwell, United Kingdom AWD online Full time

    Job Title: Office Administration Support SpecialistWe are seeking a skilled Office Administration Support Specialist to join our team at AWD online. The successful candidate will provide administrative and customer-focused support to our team, ensuring seamless order processing, effective communication, and efficient record management.Key...


  • West Bromwich, United Kingdom TPP Recruitment Full time

    Do you have experience in administration? An established charity that provides a range of specialist abuse support services are looking to recruit a Corporate Administrator. Reporting to the Executive Officer you will provide administrative support to the whole corporate team. This is a full time 37.5 hours (Monday to Friday), permanent vacancy based in...


  • West Bromwich, Sandwell, United Kingdom Burton and South Derbyshire College Full time

    Senior Administrative Role">The Burton and South Derbyshire College seeks a knowledgeable Senior Administrator to assume a key leadership position within our administrative team. In this crucial role, you will guide the delivery of high-quality administrative services to multiple departments, contributing to the overall effectiveness of our educational...


  • West Bromwich, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are currently recruiting for an Office Administrator to assist the Contracts Department of our client. This role is a 9-month FTC to cover Maternity leave for my client based in West Bromwich. My client is looking for someone who has some experience working in an office environment, good computer, excel and word skills. The...


  • West Bromwich, United Kingdom Giffords Recycling Ltd Full time

    Are you organised and looking for a new opportunity in the world of recycling? **KEY RESPONSIBILITIES** **General office administration** - Photocopying, faxing and filing any company documents - Answer phone and forwarding all messages - Providing support to reception during busy periods - Maintain trusting relationships with suppliers, customers and...


  • West Blatchington, Brighton and Hove, United Kingdom Blue Pelican Group Full time

    Job Title: Senior Legal Administrative OfficerA highly respected law firm in Tunbridge Wells is seeking a skilled Senior Legal Administrative Officer to join their dynamic team. This is a fantastic opportunity to work on a wide range of cases, develop your expertise, and contribute to the success of the firm.Key Responsibilities:Providing high-level...


  • West Bromwich, United Kingdom Star Employment Services Full time

    OFFICE/ TRANSPORT ADMINISTRATOR West Bromwich Envira Recycling - Founded in 2001 delivering packaging recycling services across the country. Since then, we have grown and built our company to one of the largest privately owned providers in our sector. We provide our services to; Retail Sector, manufacturing, Industrial Sector, Commercial Sector, Hospitals,...


  • West Bromwich, United Kingdom Black Country Healthcare NHS Foundation Trust Full time

    **Administration Officer - Single Point of Access** **Band 3** **37.5 hours per week** **Base : initially 48 Lodge Road, West Bromwich, but this may change to a locality within the Black Country.** We are looking to recruit an Administration Officer to work in our Single Point of Access (SPA) Team as part of the Child and Adolescent Mental Health Service...


  • West Bromwich, Sandwell, United Kingdom CV-Library Full time

    About the RoleWe are recruiting for an experienced Administrator to join our team at Pertemps West Bromwich. The successful candidate will be responsible for coordinating with the warehouse team, managing supplier relationships, and overseeing day-to-day office operations.The ideal candidate will have strong organisational skills, excellent communication...