Administrative Assistant

2 months ago


Cardiff, United Kingdom Sustainable Energy Limited Full time

Sustainable Energy Ltd, a leading independent UK engineering consultancy focusing on district heat networks, is seeking a skilled administrative specialist to bolster and grow our thriving decarbonisation and decentralised energy division.

Located in the heart of Cardiff, we have been at the forefront of innovative renewable energy projects for clients since 1998. Our team of independent district heating and decentralised energy experts has provided advisory services for the development of numerous high-profile UK heat networks, large-scale renewable energy facilities and infrastructure, making a significant contribution to decarbonisation. This is your chance to work alongside a successful team of industry leading engineers, designers, consultants, and project managers who deliver high-impact projects to a diverse clientele, including major multinational corporations and public sector organizations.

**Joining Sustainable Energy**

As a motivated individual, you will be eager to contribute to the UK's energy system decarbonisation. We are looking for an outstanding administrator who values collaboration, has a keen eye for detail, and can evolve with our company. You should be adaptable and diligent, capable of handling various tasks while maintaining high standards in a fast-paced setting.

This position is ideal for someone who is proactive, a team player, supportive, logical, and an exceptional organizer.

**Job Overview**

In this role, you will contribute to numerous renewable and low-carbon district energy projects across the UK. Your efforts will be crucial to the feasibility, in-depth design, and management of projects.

We offer flexible working arrangements, pension, healthcare, and a bike-to-work scheme.

**Responsibilities**

As an administrative specialist, you will support a dynamic and growing team of energy consultants, handling various administrative tasks throughout the project lifecycle.

Your duties will encompass, but not be limited to:

- Assisting project managers in composing and organizing reports and procedural documents
- Proofreading and reviewing reports and documentation for accuracy
- Participating in data collection and research activities
- Overseeing document and report management
- Coordinating and managing team meetings
- Recording and distributing minutes and technical notes from project and client meetings
- Employing time management skills to help the team meet project deadlines
- Monitoring tasks to ensure timely completion
- Assisting the team in managing project budgets and schedules
- Communicating with clients on behalf of project managers when necessary to gather data and information
- Supporting the team in preparing tenders for new business opportunities

**Key Qualifications**:
Essential qualifications for this role include:

- Proficiency in MS Office suite, particularly advanced Excel skills and solid IT knowledge
- Excellent written communication and interpersonal abilities
- Prior experience in an administrative or project support role

Desirable qualifications for this role include:

- Experience working in an engineering or technical environment, producing or reviewing technical reports, and conducting research and data collection
- Familiarity with bid or grant writing
- A vocational engineering or technical certification
- Interest in contributing to the UK's energy system decarbonisation and active participation in climate change mitigation
- Proficiency in CAD software
- Experience using Microsoft products, such as Project and PowerPoint

Occasional work outside normal office hours and travel to client sites throughout the UK may be required.

**Job Types**: Full-time, Permanent

**Salary**: £20,715.00-£25,784.15 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Cardiff: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Admin Assistant



  • Cardiff, United Kingdom Yolk Recruitment Full time

    **Administrative Assistant** Yolk Recruitment is working closely with a long-standing family run and leading manufacturing company in Taff's Well to hire an Administrative Assistant. The sales team you that you will be supporting offer unrivalled experience in the industry and this new role will play a key part administrative function, allowing to...


  • Cardiff, United Kingdom Brite Recruitment Full time

    **ADMINISTRATION ASSISTANT** **CARDIFF / HYBRID** **£23,500 PRO RATA** **TEMP TO PERM 6 MONTH FTC** We have a great opportunity for an enthusiastic individual to work as an Administration Assistant on a full-time, temp to perm contract. Our client is a worldwide distributor of products, services, and supplies for the healthcare sector. As a Customer...


  • Cardiff, United Kingdom St David Recruitment Services Ltd Full time

    **Administration Assistant** **Cardiff** **Salary: £10.80 per hour** **Temporary-Hybrid - 1 day in the office** **Hours: 9am-5pm** **TEM895** Our Client in Cardiff is looking for an Administration Assistant to join their busy team. **Essential** - Administration Experience - Excellent IT skills **Responsibilities** - Administration - Logistical...


  • Cardiff, United Kingdom Redkite Solicitors Full time

    **Administrative Assistant** **Location**: Cardiff Redkite Solicitors prides itself on being able to offer a broad range of legal services that are able to meet the diverse needs of its clients. Our firm has been providing legal advice to individuals, families and businesses in our communities since 1898 and we are here for our clients every step of the...


  • Cardiff, United Kingdom TeacherActive Full time

    Teacher Active are looking for an Administrative Assistant to take on a position in one of our innovative and successful Secondary Schools in Cardiff. As Administrative Assistant, you will be responsible for ensuring high-standards of organisation and that daily-tasks are completed efficiently.You will contribute to providing a point of contact for the...


  • Cardiff, United Kingdom Thompsons Solicitors Full time

    We are looking for an Administrative Assistant to join our admin team, part time, within our Cardiff branch to provide support to the teams within the branch and nationally. With a passion for administration and supporting colleagues, you will take pride in delivering a first-class service to our staff. To ensure you thrive in the role, we will provide you...


  • Cardiff, Cardiff, United Kingdom Grafton Recruitment Full time

    Job Title: Administrative Assistant Type of Business: Public Sector Location: Derby Hourly Rate: depending on experience Start Date: ASAP Length of Contract: 3 Months Hours: 37.5GI Group are now seeking to appoint an Administrative Assistant to our public sector client based in Derby. The Administrative Assistant will deliver an effective and competent level...


  • Cardiff, United Kingdom Concirrus Full time

    **Administrative Assistant** A leading Wealth Management firm which helps to secure the financial future of families and individuals by advising them through investment, pension and tax choices is looking for an Administrator to support the Advisors and Paraplanners in this busy office environment. **Responsibilities**: The role involves day to day...


  • Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cardiff and Vale University Health Board. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our office, ensuring the smooth running of administrative tasks, and providing exceptional customer...


  • Cardiff, United Kingdom WESolutions Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant. This is a locum/contract role and is for 3 months **Responsibilities**: - Supervise staff and assist in the day to day running of the Centre - Co-ordinate and supervise day to day admin support provision - Hold regular one to one meetings and team meetings -...


  • Cardiff, United Kingdom Mainport Training Full time

    **Overview**: Part time administrive assistant for work with a small team operating a long established industrial training company based in a smart office located in Cardiff Bay. Hours of work are flexible but could be up to 16 hours per week initially if desired. Training would be given and the possibility might develop of a full time position if...


  • Cardiff, United Kingdom Pixafusion Marketing Agency Full time

    **Responsibilities**: **Administrative Support**: - Provide high-level administrative support to the COO, including managing calendars, scheduling meetings, and making travel arrangements. - Handle confidential and sensitive information with discretion and confidentiality. - Assist with the preparation and distribution of correspondence, reports, and...


  • Cardiff, United Kingdom Hugh James Full time

    **Background** We have a new and exciting opportunity for two Adminstration Assistants to join the firms new Claimant Records team. Our new claimant records team will handle all records requests for our Individual Services Division as a central administration function. Reporting into the Records Administration Team Leader your duties will include: -...


  • Cardiff, United Kingdom Williams Lea Full time

    Administration Assistant **Salary**: £20,893 per annum, plus company benefits Location: Cardiff, CF10 5BT Contract: Full Time, Fixed Term contract initially for 4 months Shifts: 35 hours per week, Monday - Friday, 8am until 4pm with 1 hour break Work model: Fully onsite Williams Lea seeks an Administration Assistant to join our team! Williams Lea is...


  • Cardiff, United Kingdom Redmore Recruitment Limited Full time

    **Administration Assistant** **£13k** **Roath, Cardiff** **Part Time** **Working Hours: 7.5 hours per day between the hours of 8am-5.30pm (flexible working hours)** **Working days: 3 consecutive** **Free Parking** Our client is a reputable plumbing company dedicated to providing top-notch plumbing services to residential and commercial clients. They...


  • Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cardiff and Vale University Health Board. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our office, ensuring the smooth running of administrative tasks, and providing exceptional customer...


  • Cardiff, United Kingdom ARC Electrical Systems Ltd Full time

    **Arc Electrical** is a small but growing electrical contractor located in the heart of Cardiff. We are proud to offer a quality service that is both friendly and helpful. **ABOUT US** At Arc Electrical, we are committed to providing a welcoming and inclusive environment for our customers and staff. We strive to be a part of the local community and build...


  • Cardiff, United Kingdom Williams Lea Full time

    **Administration Assistant** **Salary**: £20,893 per annum, plus company benefits Location: Cardiff, CF10 5BT Contract: Full Time, Fixed Term contract initially for 4 months Shifts: 35 hours per week, Monday - Friday, 8am until 4pm with 1 hour break Work model: Fully onsite **Williams Lea seeks an Administration Assistant to join our team!** Williams...


  • Cardiff, United Kingdom Huntress Full time

    A Multinational Energy Company based in Cardiff office is seeking a Administration Assistant to join their team on a contract basis for 4 months. Hybrid working (Extension highly likely) What is the Role? - If you have experience in administration and are looking for an exciting new challenge, please click below. - For us it's not just about being good at...


  • Cardiff, United Kingdom Retail River Ltd Full time

    Job Summary: **Duties**: - Type and prepare documents, reports, and correspondence accurately and efficiently - Computerise data using spreadsheets and databases - Perform clerical duties such as filing, photocopying, and scanning documents - Conduct data entry tasks with precision and attention to detail - Demonstrate exceptional phone etiquette when...