Executive Assistant to CEO
5 months ago
**Bela Recruitment **are hiring an **Executive Assistant** to support a **CEO & Group Director** in the **Newry area, Co.Down, Northern Ireland.**
A great opportunity for someone with experience as an Executive Assistant / Personal Secretary / Personal Assistant supporting a CEO, Director or Board of Directors.
**The Company**
This company turns over hundreds of millions annually, they have a fantastic family feel to the business, a respectful and driven culture. A great organisation to join and support two fantastic people daily.
**Responsibilities**
Working at highest level of business, supporting a CEO and Group Director, to ensure they can be as efficient as possible daily by providing rock-solid support functions. This requires a driven, ambitious person, who can interact at all levels of management, with excellent communication skills, autonomy and complete confidentiality at all times.
Duties include;
- **Communication Management** for the CEO & Director, with internal & external stakeholders.
- Relationship building with senior management team internal & stakeholders.
- **Meeting Preparation**, including gathering & analysing data, producing presentations & reports in a professional format, creating & sharing packs.
- **Meeting Follow Ups** - Sharing meeting minutes, agreed actions plans and deliverables, including timescales. Being able to follow up with the senior management team to ensure actions are being addressed, reported & tracked, and informing the CEO & Group Director of progress.
- This will require strong relationship-building skills, to influence outcomes and ensure agreed actions are being completed by the top team.
- **Time Management** - Own the diaries for CEO and Group Director, ensuring effective use of their time, exercising judgement, decision making and prioritising requests.
**Requirements**:
- A proven Executive Assistant / Personal Secretary - min 3+ years supporting senior executives in a commercial environment.
- You must always ensure complete confidentiality.
- Excellent time & planning management skills, ability to manage diaries effectively and prioritise all dairy and communications for the CEO & Group Director.
- Self-starter, able to respond to challenges, work independently, use your initiative and seek guidance as appropriate.
- Emotional intelligence, knowing when and how to communicate to help improve outcomes for the team.
- Excellent relationship-building skills, professional, able to build on existing networks and foster strong outcomes for the senior team.
- Fully IT Proficient - MS Office and willing to learn in-house systems for data gathering/reporting.
- Excellent written and verbal communication skills, confident communicating with senior figures daily.
- Willing and able to travel for work, this would only be potentially 1 day every 2 weeks to Dublin to visit other company sites, providing support at meetings. Returning home to Newry the same day, often the CEO, Director and Executive Assistant will car share.
**Rewards**
Potential package £30,000 - £50,000 depending on the person and experience.
Company Pension Scheme
Staff Discounts
Long Service Leave and Recognition
Healthcare Schemes are an option
Given this is such a unique job, we are open to discussing salaries at all levels, full list of benefits and career progression opportunities can be discussed.
The only perk not being considered is hybrid/remote, this senior team would like this person located in the Newry office daily as a central support function for all others needing the CEO/Director.
**How to Apply**
Easily commutable from Armagh, Banbridge, Castlewellan, Kilkeel, Dundalk, Dromore, Hillsborough, Drogheda, Lurgan.
**Job Types**: Full-time, Permanent
**Salary**: £30,000.00-£50,000.00 per year
**Benefits**:
- Additional leave
- Casual dress
- Company events
- Company pension
- Flexitime
- Free parking
- On-site parking
- Store discount
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Application question(s):
- Have you min 3+ years experience as an Executive Assistant or similar role?
Work authorisation:
- United Kingdom (required)
Work Location: In person
Reference ID: Executive Assistant
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