Administrator

6 months ago


Livingston, United Kingdom Page-Hired Full time

**Administrator for a great business in West Lothian**
- 21 days holiday plus English bank holidays.
- Company pension scheme
- Salary - in the region of £24,000 - £26,000 depending on experience.

**The role of Administrator**
- Managing inbound shipments end to end
- working with internal ERP systems to create and manage inbound consignments & maintain shipment dates to ensure accurate stock availability
- receiving stock, managing stock allocation across various channels & inventory invoice posting to maintain accurate payments
- creating and managing inbound consignments, collating shipping documents and laising with freight forwarders
- Updating and maintaining weekly reports. Reporting on current stock levels & expected stock levels based on intake.
- Issuing stock availability (Free to sell) reports.
- Inbound forecast to support warehouses with capacity planning
- Maintaining accurate product information reports to share with key stakeholders.
- Liaising with the suppliers ensuring on time shipments - maintaining production schedules & updating estimated ship dates in line with updates from supplier.
- Monitoring supplier performance - ensuring lead times, priorities and pricing is achieved as agreed.
- Tracking orders and ensuring timely delivery
- Approving goods to ship from supplier based on required stock priorities & ensuring efficient container utilisation.
- Reviewing and approving product information, barcodes, dimensions etc
- Liaise with freight forwarders to manage all inbound shipments to various warehouses & also direct to customers.
- Obtaining quotes for sea & air shipments. Liaising with forwarders regularly to ensure we are achieving best rates and service.
- Continuously reviewing future sailing schedules available against planned production ready dates
- Receiving and approving supplier bookings ensuring efficient container utilisation.
- Logging and analysis of all freight rates & invoices received
- identifying areas to improve or challenging costs that can be avoided - optimising the procurement process for the organisation.
- Researching potential freight suppliers
- evaluating & comparing offers from vendors, negotiating preferential rates and services.
- Managing the communication between the freight forwarders and warehouses in order toensureefficent delivery of goods on time and full.
- Liaising with the freight forwarder on arrival report to track goods in transit and provide accurate dates to warehouse & key stakeholders
- Liaise with warehouse staff to ensure all products arrive in good condition/ on time/ unloaded in timeley manner adhereing to SLAs & as expected
- Communicating cross functionally with key stakeholders to maintain transparency and accurate inventory data is available for all.

**The ideal Administrator**
- Self-motivated, Strong communicator
- Excellent organisational and time management skills
- Strong computer skills, strong knowledge of Excel
- Excellent attention to detail, strong numeracy skill
- Previous experience of stock management, multi-SKU's desirable.
- Preferred experience of Windows "Navision" software desirable.


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