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Administrator

1 month ago

Livingston, United Kingdom Office Angels Full time
Are you an experienced administrator hungry for a new challenge? Are you passionate about finding a new and exciting opportunity that will require you to think on your feet and multi-task? Do you want to get stuck into a job and make an impact from day one? If so, this could be the role for you
Job Title: Administrator
Location: Livingston (Office-Based)
Salary: Competitive salary based on experience
Contract Details: Permanent, Full Time
About the Role
One of our clients, a highly successful construction company based in Livingston are currently looking for a highly organised, experienced, and confident individual to join their team as an administrator. The successful candidate will play a vital role in supporting the day-to-day operations of our client's construction company from accepting deliveries and filing paperwork, to answering the phones and arranging travel. This is a dynamic and fast-paced role perfect for someone who has a background in administration and is passionate about doing their job and doing it well
Key Responsibilities
Booking travel and accommodations for employees and contractors:Our client's team is regularly on the move, and it will be your responsibility to ensure that all travel arrangements are efficiently organised and booked. This will include accommodation and any necessary transportation.
Negotiating deals on accommodations:In addition to booking accommodation, you will negotiate and secure deals to ensure cost-effective and comfortable stays for our client's team. Strong negotiation skills will be beneficial in this aspect of the role.
General administration duties:You will be responsible for providing administrative support to our client's team by handling tasks such as filing, data entry, updating customer files, organising documents and records, and maintaining office supplies.
Reception duties:You will be required to greet visitors, handle a large number of inbound and outbound calls, and direct enquiries to the appropriate person. A good telephone manner and strong interpersonal skills will be essential in providing excellent customer service.
Processing expenses:You will be responsible for accurately processing expense claims, ensuring adherence to our client's expense policy, and preparing reports as necessary.
Accepting deliveries:As an Administrator, you will be responsible for accepting and coordinating deliveries, ensuring that they are directed to the correct department or individual.
Multitasking and attention to detail:Our client's fast-paced environment requires an individual who can handle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
Proficiency in Microsoft Office:Comfortable working with Excel, Word, and the full MS Office package will be essential to efficiently carry out administrative tasks.
What Do you Need in Order to be Successful?
Experience in general administration, preferably in a construction or similar industry.
Strong organisational skills and the ability to work independently with minimal supervision.
A confident and friendly personality with excellent interpersonal and communication skills.
The ability to think on your feet and problem-solve effectively.
Attention to detail to ensure accurate and precise documentation.
Negotiation skills to secure the best deals for travel accommodations.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Professionalism and the ability to handle confidential information with discretion.
This is an excellent opportunity for a motivated and highly organised administrator to join a dynamic construction company and contribute to their continues success. If you are a confident and proactive individual with a strong administrative background, we want to hear from you
To apply, please send your CV to (url removed), call our office on (phone number removed) or click to apply now
Please note: Only shortlisted applicants will be contacted.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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