Sda Executive Assistant

5 days ago

BarrowInFurness, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 260054**Salary**:

- £26,000 - £28,000-
**Job grade**:

- Other- Senior Technical Specialist II**Contract type**:

- Permanent**Business area**:

- MOD - Submarine Delivery Agency - Corporate Services**Type of role**:

- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- BAE Systems, Barrow-in-Furness, Cumbria LA14 1AFAbout the job

**Job summary**:

- The Submarine Delivery Agency (SDA) is a part of the Ministry of Defence responsible for the procurement, in-service support, and disposal of the UK’s nuclear submarines. Our work is of unparalleled strategic importance nationally and internationally, ensuring the security of the UK’s continuous at-sea nuclear deterrent, and delivering some of the most technically complex programmes in defence.
- At the SDA, it’s our people that make us great. We believe that everyone should feel comfortable to be themselves and be supported to do their best work. As part of a diverse and inclusive workforce, our team will find a community to belong to - whether that’s alongside project teams with a shared vision or as part of an employee network of like-minded individuals. We believe that, by celebrating different backgrounds and different perspectives, together we’ll achieve the extraordinary.**Job description**:
An exciting opportunity has arisen to support the Managing Director of the Dreadnought Alliance, working closely with the Submarine Delivery Agency (SDA), Ministry of defence (MOD) & industry partners. We are looking for a proactive, experienced, and hardworking Executive Assistant to join the team.

You will be given the opportunity to interface with industry organisations, government secretariats & the MOD, working on an exciting programme that cuts across a wide range of stakeholders.

You will need a collaborative mindset, be a self-starter and be able to work with your own initiative.

You must provide effective high-quality secretarial support and, office management and administration, to ensure the Principal conducts their business as efficiently as possible.

This role will stretch your communication skills, ability to manage multiple priorities at pace, problem solving ability, your decision making and management of resources, and your strength in working autonomously.

Being an Executive Assistant requires confidence, the skills to influence high level executives at board level, the ability to manage relationships with high level executives, including working with a range of stakeholders to the SDA, the wider Ministry of Defence (MOD) and external customers and companies.

**About the role**
In this role, you will have the opportunity to:

- Manage the principal’s diary in an effective and confidential manner. Organise meetings, book venues including checking security clearance of visitors. In addition, if necessary, organising refreshments and equipment.
- Managing the 'Bring Forward system' and tracking delegated work by prioritising incoming mail, keeping track of the principal’s tasks, actions and deadlines, delegating actions and tasks where necessary.
- Manage the logistics of meetings and visits, including travel, accommodation and where necessary producing agendas and itineraries.
- Anticipate and execute tasks as required by the principal.
- Establish and maintain stakeholder networks across the principal's business contacts and work colleagues (internal and external to SDA).
- Work with the principal to understand their needs and objectives to build a cohesive and efficient working relationship.
- PDM for junior staff when required

**Person specification**:

- Previous relevant experience or evidence of knowledge and skills acquired through more extensive role-specific training.
- Proficient in grammar, spelling and punctuation. User of MS Office tools (or equivalents).

It would also be great if you can demonstrate any of the following desirable criteria:

- Ability to interpret etiquette, protocol, and policy
- Educated to A-level, or equivalent qualification, such as ONC or BTEC

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

- Supporting the Senior Principal
- Diary management
- Communicating and Influencing
- Delivering at Pace

**Benefits**:
We're pleased to offer a generous benefits package to support everything from your work-life balance to your bank balance, including:

- 25 days’ holiday a year, plus 1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
- A market-leading employer pension contribution of around 27 percent, an annual performance-based bonus, and recognition awards
- Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
- Acce

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