Executive Officer

2 weeks ago

Newcastle upon Tyne, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 273163**Salary**:

- £24,091 - £28,195**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Secretarial**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Newcastle-upon-TyneAbout the job

**Job summary**:
**UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.**

The post holder will provide day-to-day administrative and/or dedicated PA support to the Directorate or senior management team. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.

**Job description**:
**Responsibilities section**:

- Provide dedicated comprehensive PA support to of one or more individual senior members of the directorate as requested.
- Lead and act as a central coordinating point of contact for a range of business administration activities.
- Communicate and engage effectively with a range of people, including internal and external staff and stakeholders.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required.
- Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function.
- Participate in relevant internal working groups/projects, services and initiatives across the organisation representing the Team, Directorate or Centre
- Carry out timely and accurate information analysis and reporting on agreed areas of their working area and present findings in an agreed manner.
- Contribute to effective information management (including maintaining administrative and information resources, i.e. filing systems) and assist with the dissemination and/or collation of information/returns, in a timely manner.
- Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.
- Undertake project support in the absence of a dedicated project support role in the structure, responding to information requests and other tasks which will involve meeting tight deadlines and may include using digital tools, for example JIRA.
- Provide support and information to aid effective management of budgets, support monthly/yearly end, receipt goods and maintain log of expenditure and liaison with the Finance Business Partner.
- Be a visible, positive, and competent role model and motivator, and provide training, advice, and support in own area of responsibility and undertake line management of staff.
- Supervise the business support team on their day-to-day activities, which may include call handling or data inputting.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:
IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint

Significant administrative/secretarial experience including developing, implementing, and maintaining office systems and handling sensitive information.

Experience of organizing meetings and producing supporting paperwork, including agendas, and taking minutes/action notes

Experienced at working under pressure handling multiple tasks and prioritising own workload.

Ability to use finance systems and support financial analysis for reports.

Ability to follow relevant policies, procedures and legislation to complete your work.

Ability to work without supervision working to tight and often changing timescales

Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money

Ability to work well as part of a team to ensure the team pulls together and is effective and bullying, harassment and discrimination are unacceptable

Ability to seek out new information and new ways

  • Executive Officer

    7 days ago

    Newcastle upon Tyne, United Kingdom Brook Street Full time

    Have you ever wanted to work within the civil service? Do you enjoy dealing with multiple stakeholders? Are you passionate about recruitment? If the answer is 'Yes', we would love to hear from you. **The Role**: Brook Street are proud to be working in partnership with the Cabinet Office, based in Benton, Newcastle in their search for an Executive Officer /...

  • Workplace and Office Services Executive

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Nigel Wright Group Full time

    The Opportunity Nigel Wright are delighted to be partnered with our client, a global leader in their industry as they search for a Workplace and Office Services Executive. This is a full-time Permanent opportunity based in their Newcastle office, to assist with the provision of a safe and effective workplace. You will effectively manage the allocation of...

  • Higher Executive Officer

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom Brook Street Full time

    Would you like an opportunity to work in an exciting and challenging role within the Public Sector? My client (Marine Management Organisation) in Newcastle are currently looking for a Higher Executive Officer to join the team on a temporary basis. **Hours: Full-time, Monday to Friday 37 hours a week - Flexible Contract length: Until March 2023 with the...

  • Copywriter / Marketing Executive

    4 weeks ago

    Newcastle upon Tyne, United Kingdom CV Screen Full time

    **Copywriter / Marketing Executive** **Newcastle** **Salary of £32,500** CV Screen is recruiting for a Marketing Executive with excellent Copywriting experience to join a fantastic company based in Newcastle. You will be the solely responsible for all things Marketing within the company, so if you’re a hands-on kind of person, this is the role for...

  • Billing Executive

    7 days ago

    Newcastle upon Tyne, United Kingdom Jackson Hogg Full time

    **Jackson Hogg is looking to recruit a Billing Executive on a 9 to 12-month fixed term contract for a multi-disciplinary consultancy organisation based in Gosforth, Newcastle.** Our client is a multi-disciplinary consultancy, offering a wide variety of engineering and sustainability services, together with complementary specialisms, from locations across...

  • Business Development Executive

    18 hours ago

    Newcastle upon Tyne, United Kingdom Nurseplus UK Ltd Full time

    Business Development Executive Location: Newcastle upon Tyne Job Type: Full-Time Permanent (Office Based) Salary: £25,000 + Profit Share Bonus Scheme Job Ref: NUT/BDE/99 Here at Nurseplus, we are currently looking to hire a Business Development Executive for our office in Newcastle upon Tyne. Nurseplus is a temporary healthcare recruitment agency, focusing...

  • Account Executive

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom FMC Global Talent Full time

    Do you have an affinity for new technology? Are you an entrepreneurial sales individual with 2+ years in SaaS sales? A leading software vendor is currently looking for an Account Executive to join their sales team. **The role** As an Account Executive, you’ll create engaging proposals and presentations that showcase how our client’s solutions can meet...

  • Sales Executive

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom Appcastenterprise Full time

    **Job**: Sales Executive **Salary**: £24,405 (OTE £31,405) **Bonus**: Fantastic Annual bonus based on company performance **Hours**: You will work 42.5 hours, 5 days out of 7, Weekend work involved Mon - Fri:9am-7pm Sat: 9am-6pm Sun:10am-5pm We are the UK’s favourite car-buying service and we are growing FAST! We have over 500 branches and are...

  • Business Development Executive

    9 hours ago

    Newcastle upon Tyne, United Kingdom Nurseplus UK Ltd Full time

    Business Development ExecutiveLocation: Newcastle upon TyneJob Type: Full-Time Permanent (Office Based)Salary: £25,000 + Profit Share Bonus SchemeJob Ref: NUT/BDE/99Here at Nurseplus, we are currently looking to hire a Business Development Executive for our office in Newcastle upon Tyne. Nurseplus is a temporary healthcare recruitment agency, focusing on...

  • Health and Work Branch, Respiratory Health Policy

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Health and Safety Executive Full time

    **Details**: **Reference number**: - 300972**Salary**: - £32,802 - £36,625- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer- Band 4**Contract type**: - Permanent**Business area**: - HSE - Engagement & Policy Division (EPD) - Health and Work Branch, Respiratory Interventions Team Policy...

  • Talent Executive

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom Reed Full time

    **Recruitment Talent Executive - Reed Health and Care Newcastle** Role: Talent Executive **Salary**: £20,000- £21,000 plus commission & rewards and benefits Location:, Newcastle - with hybrid working where you can work from home and the office. Working in accordance with processes and procedures established by our client, you will be accountable for...

  • Executive Support

    1 month ago

    Newcastle upon Tyne, United Kingdom Future Arts Centres Remote Work Freelance Full time

    Duties & responsibilities Administration: Provide comprehensive executive support to the Directors, including diary management, travel arrangements, and meeting coordination. Organise meetings, including setting agendas, taking minutes, and following up on action points. Maintain efficient electronic filing and document management systems, including...

  • Higher Executive Officer

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Brook Street Full time

    Would you like an opportunity to work in an exciting and challenging role within the Public Sector? My client (Marine Management Organisation) in Newcastle are currently looking for a Higher Executive Officer to join the team on a temporary basis. **Hours: Full-time, Monday to Friday 37 hours a week - Flexible** **Contract length: Until March 2023 with the...

  • Executive Officer Junior Officer

    5 hours ago

    Newcastle upon Tyne, United Kingdom Caring Hands Charity Full time

    Established in 1992 the team at Caring Hands are proud to be an established part of the community, helping older and other vulnerable people to live independently. “Our positive impact is thanks to the help of our dedicated volunteers, staff and the people we support in the local community. At the heart of the charity lies our ability to develop core...

  • Account Executive

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Aston Charles Full time

    Account Executive - Transportation, Haulage & Distribution Practice Recognised as market-leaders for over 25 years, this global broker’s Transportation, Haulage & Distribution Practice has a proud history of delivering bespoke solutions to businesses of all shapes and sizes; smaller community transport organisations of charitable status, privately-owned...

  • Executive Sales Manager

    4 days ago

    Newcastle upon Tyne, United Kingdom James Recruitment Full time

    Business Development Manager / Regional Sales Executive - office and home, field sales New business and Account Management 30,000 basic uncapped ote, rising to £33,000 basic after probation realistic in first year £55,000 plus company car and excellent benefits and career development We are delighted to offer a fantastic opportunity on behalf of...

  • Major Hazard Risk Assessor

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Health and Safety Executive Full time

    **Details**: **Reference number**: - 249177**Salary**: - £51,685 - £57,959**Job grade**: - Senior Executive Officer- Band 3**Contract type**: - Permanent**Business area**: - HSE - Chemical Explosives & Microbiological Hazards Division (CEMHD)**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Part-time**Number...

  • Business Development Executive

    7 days ago

    Newcastle Upon Tyne, United Kingdom Norton Rose Fulbright LLP Full time

    **Business Development Executive, Transport** We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. Our London office is currently recruiting for a **Business Development Executive**. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that...

  • Office Manager

    4 weeks ago

    Newcastle Upon Tyne, United Kingdom Concept Personnel Full time

    **Job Title: Office Manager / Project Coordinator** **Location: Newcastle upon Tyne / Hybrid working** **Salary: £25k - £30k** Our client is a tech consultancy firm with an impressive client list, based in Central Newcastle. The company has a vacancy for an Office Manager / Project Coordinator who is an organised, self-motivated person with excellent...

  • Senior Research Executive

    5 days ago

    Newcastle Upon Tyne, United Kingdom Equals One Full time

    **Senior Research Executive** £31k-£39k dependent on experience Permanent - full time Location - work from home Pye Tait Consulting is a well-established research company with strong values centred on delivering high quality outputs that contribute to social and economic development. We work intelligently and ethically to help deliver a better tomorrow...