Workplace and Office Services Executive

2 months ago

Newcastle upon Tyne, United Kingdom Nigel Wright Group Full time

The Opportunity

Nigel Wright are delighted to be partnered with our client, a global leader in their industry as they search for a Workplace and Office Services Executive.

This is a full-time Permanent opportunity based in their Newcastle office, to assist with the provision of a safe and effective workplace. You will effectively manage the allocation of resources, contract management and find cost effective quality solutions.

Key Responsibilities

Your key responsibilities will include:

- Processing insurance claims through the business
- Run and maintain the cleaning and management contracts and liaise with the contract managers on a weekly/monthly basis
- Prepare and set budget for expected expenditure in new financial year
- Reconcile and record budgetary expenditure and investigate and variances. Report on variances making realistic recommendations to address them.
- Approve and process invoices relating to the department
- Liaise with all contractors regarding repairs/issues in the office
- Renew insurance cover for the company
- Actively investigate and seek out tenders for contracts
- Ensure the cost-effective use and deployment of furniture and equipment assists whilst meeting operational needs
- Chair team meetings weekly to discuss team actions/progress issues
- Deal with any issues coming through the office services management mailbox
- Assist Group Facilities Manager with any tasks as required and deputise for them in their absence
- Manage stakeholder relationships
- Working on any specific projects in relation to the role

Person Specification
- Previous experience of managing office services
- A good working knowledge of MS Office (including Microsoft Word, PowerPoint, Excel and Outlook)
- Excellent organisation skills and attention to detail
- Ability to prioritise workload
- Be self-motivated and able to work on own initiative
- Keeps up-to-date with best practice to ensure continuous improvement in working practices

In return, our client offers fantastic benefits including a competitive salary, attractive holiday entitlement, flexible and hybrid working, private healthcare and a very generous pension.

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