Executive Assistant

3 weeks ago


Oxford, United Kingdom Reed Business Support Full time

Reed are currently partnering with part of the University of Oxford to offer an exciting opportunity to work as an Executive Assistant. The role will be in the heart of this department and is busy, challenging and fast moving.

You will provided direct high level administrative support to the leadership team in a well coordinated and professional manner.

The role is both demanding and varied and responsibilities will include the following:

- Supervising staff undertaking project-based internships
- Identifying priority items of business and allocate tasks to staff accordingly
- Researching and preparing reports or briefing papers for senior staff
- Liaising with the appropriate teams to organise arrangements for meetings, including arranging appropriate venues, catering, IT and AV facilities, and setting up conference and video calls for digital or hybrid meetings.
- Making complex travel arrangements for UK and international travel, including making arrangements for visas where necessary
- Providing administrative oversight on financial matters: for example, the management of travel, subsistence and other expenses and allowances, invoices for subscriptions

Applicants should have the following:

- Experience of diary management, including making complex travel arrangements
- The ability to draft correspondence and to produce well-presented reports
- Excellent computer skills including: the Office 365 Suite and video conferencing platforms including Zoom and Teams.
- The ability to manage and prioritise a varied and busy workload and work to deadlines


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