Executive Assistant

3 weeks ago

Oxford, United Kingdom Oxbotica Full time

How would you act as a cornerstone for the CEO of a company that is scaling up internationally? How would you ensure our CEO continues to expertly guide us forward? We are building Universal Autonomy, we think differently, and would welcome you, if you would like to make the Earth move.

We are an international startup, scaling-up rapidly (300+ and growing) with our base in Oxford and Toronto, but hiring in multiple countries. The problems we are solving require diversity of thought, so we are committed to, and welcome diverse backgrounds and individuality.

**The Role**

Joining us as an Executive Assistant in a predominantly onsite role (based at our HQ in Oxford), you will be working as a key part of the Executive team. You will be working directly with the CEO and responsible for the following:

- Managing CEO calendar and arranging meetings
- Managing CEO time constraints and ensuring all meeting times are met, even if interrupting overrunning meetings
- Make travel and accommodation arrangements for CEO and other senior executive members
- Act as the point of contact among executives, employees, clients and other external partners
- Completing a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Provide the "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff
- Provide hospitality to all guests and help to create a welcoming environment
- Prepare paperwork / briefings for upcoming meetings, talks, interviews etc.
- Manage the CEO inbox and to make decisions on responses and what to raise and when

**Requirements**:
**What you will bring to us in your role as Executive Assistant**:

- Previous work experience as an Executive Assistant, Personal Assistant or similar role.
- Outstanding organisational and time management skills.
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
- Ability to work under pressure and to deadlines when required.
- Strong ability to execute work with a diversity, equality, and inclusion lens.
- Significant executive support experience, including supporting C-level executives.
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Exceptional organisational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people including senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgement is essential.
- Ability to switch gears at a moment’s notice.

**Extra kudos if you have**:

- Previous experience in a scale up tech organisation

**Benefits**
- Competitive salary
- Company share programme
- This role will be predominantly based in the office (Oxford) but can offer flexibility and remote working when appropriate
- £3,000 flexible benefits including private medical insurance, critical illness coverage, life assurance, EAP, group income protection
- A salary exchange pension plan
- 25 days annual leave plus bank holidays
- A pet friendly office environment
- Safe assigned spaces for team members with individual and diverse needs

**About Oxbotica**

At Oxbotica, we’re fuelled by a bold purpose: to make the Earth move.

From passenger shuttles to industrial vehicles; from congested city streets to mines, our industry-leading autonomy software platform enables any vehicle to operate itself safely, securely and efficiently. We call it Universal Autonomy. It is changing how people and goods move.

We are a world-class team guided by a shared vision to bring the benefits of autonomy to our customers and users. Using our skills, experience and diversity, we are solving the most exciting and important technological challenges of our times, and creating a safer and more sustainable future for people and our planet.

Our 300+ (and growing) team members in the UK and Canada are building, scaling and commercialising our universal autonomy software to serve immediate market and deployment opportunities.

We’re seeking bold, creative, hyper-skilled people to join us. Come create the future of autonomy with us at Oxbotica. Become an “Oxbot”.

**Our Culture**

At Oxbotica, our diverse and inclusive culture fuels our growth. We celebrate individuality, foster an environment in which trust and respect flourish, and believe that innovation thrives when powere

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