Executive Assistant

2 weeks ago


Oxford, United Kingdom Exec Recruitment Solutions Full time

**Position**:Executive Assistant

**Location**: Central Oxford (parking provided)

**Salary**: £32-40k

**Start date**: ASAP

**Hours**:Full time, 37.5 hours per week

**Hybrid**:Full time in the office initially with an optional 1 day a week working from home once settled

We are delighted to be supporting a fantastic organisation based in central Oxford, who are seeking a diligent Executive Assistant to support one of their senior leaders. This is an exciting time to join the team during a period of evolution after the appointment of this senior leader last year, and a real chance to grow and develop with these changes.

**What will the role involve?**
- Complex diary management for one senior leader and ad hoc support for members of their team
- Meeting coordination including venue sourcing, agenda preparation, catering, document preparation, research and minute taking
- Travel coordination and preparation of associated visas and itineraries
- Arranging accommodation, lunches and travel for visitors
- Responding on behalf of the senior leader
- Internal and external stakeholder management - acting as a first point of contact for all visitors and effective communication with other stakeholders across the team
- Overseeing queries in relation to the property portfolio
- Adhoc administrative tasks as required including filing, scanning and photocopying

**What’s in it for you?**

In addition to a salary of £32-40k, you will also receive:

- 38 days holiday including bank holidays
- Generous pension
- Free lunches
- Use of sports facilities
- Optional contributory Health Scheme
- Bus pass purchase scheme/cycle to work scheme
- Generous maternity scheme and options available for adoption/shared parental/paternity leave

**Who are we looking for?**

This is a fantastic opportunity for an experienced Executive Assistant with tact, diplomacy and discretion. You will have the ability to produce accurate work with a high attention to detail, whilst managing multiple tasks. You will enjoy prioritising your workload and finding ways to work more efficiently to ensure that tasks are completed within given deadlines. Communication is incredibly important in this position, therefore, you must have the ability to be assertive when required but with a warm and genuine manner.

**Next steps**:
**Date**: August 2023

**Salary**: £32,000.00-£40,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oxford: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: ERS 36


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