Admin Coordinator

1 month ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

We have an exciting opportunity for an experienced administrator to join the newly established Yorkshire Endoscopy Training Academy (YETA) team and provide administration support to the team.

You will work closely with the Academy Manager and Immersion Admin coordinator to help direct and develop a program of learning for regional Endoscopy training across Pan-Yorkshire. The post holder will be responsible for supporting communicating and organising the logistics of endoscopy training amongst the various stakeholders and stakeholder organisations that contribute to YETA. This will involve monitoring the delivery of KPIs across the region and escalating any concerns.

This is a new position to Sheffield and you will have a unique opportunity to help shape the role and establish the Pan Yorkshire Training Academy and Immersion Centre.

In the initial phase of the role, the post holder will deliver the administration to support the setting up of the process and structure of the YETA endoscopy training curriculum that will be delivered in Sheffield.

Once the Academy structure has been established the post holder will be responsible for the ongoing administration and organisation to maintain the delivery of the endoscopy training curriculum across the YETA.

The post holder will be responsible for collecting and presenting quality assurance data for analysis by the YETA training committee.

The post holder will be responsible for establishing communication links across YETA to ensure any changes are communicated effectively across the region, this can involve complex process changes, sensitive material and various reports. You will need to ensure that this information is communicated in a way that engages the recipients, ensures the message is received/understood and provides reassurance.

As this is a new role you will also be responsible for producing and maintaining SOP’s in relation to the administration of the Pan Yorkshire Training Academy and Immersion Centre.

Organise and attend internal and external meetings as required ensuring accurate action logs and/or minutes are taken.

You will also provide cross cover support to the Endoscopy Immersion Admin Coordinator.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it’s staff together with the provision of an excellent health and well-being support service but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for a period of two years due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.

Please also note any secondment must first be agreed with your current line manager.

Please view the attached Job Description and Person Specification documents for full details regarding this post.



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