Admin Officer

7 months ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen for a full time secondment within the Integrated Community Care directorate, working with admin colleagues within the Community Therapy Team at Firth Park Clinic.

The post holder will provide a confidential and comprehensive administration service to support the Integrated Care Teams of Therapists, presenting a professional image at all times. You will also provide efficient and effective administrative services within the Integrated Care Teams at Community Care group bases.

You will assist in the smooth operation of all general office functions to ensure an efficient and good quality service to patients and contribute to the achievement of efficient service delivery.

Once trained, you would be required to work weekends (approx. 1 in 5 - and bank holidays) (1 or 2 per year). The post is full time, 8 a.m. - 4 p.m.

To provide a high quality, timely, efficient and flexible confidential administration service to the ICT Service across numerous bases as required by workload demands and agreed priorities.

Using Trust electronic systems to plan and coordinate patient visits and staff rotas, arranging cover where necessary.

Receive, process and allocate referrals for the ICT Service, triaging urgent referrals and discerning different types of referrals (e.g. Falls pathway), sending the remainder to be triaged and graded as appropriate by the clinical teams within the stipulated waiting times.

Management of equipment, stationery and stock levels, processing orders as required, including datix recording etc.

Manage and prioritise own work load using own initiative, working alone and unsupervised at clinical team bases to a high level of autonomy/responsibility but with an admin coordinator available for reference.

Triage non-clinical tasks, prioritising and passing these onto the appropriate clinical staff.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it’s staff together with the provision of an excellent health and well-being support service.

This vacancy is advertised on a fixed term contract basis for the maximum period of 12 months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.

Please also note any secondment must first be agreed with your current line manager.

Please view the attached Job Description and Person Specification documents for full details regarding this post.



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