Admin Support Coordinator

6 months ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen within Vascular Services for a professional Admin Support Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams.

The role will be in support of the Admin Coordinators, providing designated inpatient and outpatient activity efficiently and effectively, in line with both national and local standards, and ensuring the workload is managed in a timely and accurate manner.

The postholder will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role. They will share the Trust values and be committed to equality, diversity and inclusion.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Use appropriate booking processes to facilitate the management of Access Plans including adding, removing and appointing patients to and from the appropriate lists.

Liaise directly with the management team, clinicians and the clerical team to ensure that all appropriate appointments are actioned.

Order and maintain stationary levels within the department.

Checking patient discharge summaries and actioning as appropriate.

Dealing with telephone queries from patients, relatives, colleagues, GP's and other internal services.

Managing and sending referrals for grading and ensuring appropriate appointment is arranged.

Requesting notes for admissions, prepping and distributing.

Support and maintain patients through their clinical pathway (i.e., chasing investigations in a timely fashion), ensuring accurate recording of the patient’s 18-week pathway status at every juncture on the hospital Lorenzo (electronic database) systems.

To Support the Coordinator when required in contacting patients, relatives, carers, GPs, Consultants (internal and external), medical staff (internal and external) community staff (including nursing), nursing staff, administrative staff, other health related bodies such as DVLC and Social Security, Housing Department and Pharmaceutical companies, on behalf of the consultants.

Supporting with MDT duties.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of its staff together with the provision of an excellent health and well-being support service.

Sheffield Teaching Hospitals NHS Foundation Trust is one of the largest and most successful healthcare employers in the UK. We offer fantastic opportunities for career progression, training and development, ensuring that roles are both challenging and rewarding.

Please view the attached Job Description and Person Specification documents for full details regarding this post.



  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen within Vascular Services for a professional Admin Support Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams. The role will be in support of the Admin Coordinators, providing designated inpatient and outpatient activity efficiently and...

  • Admin Coordinator

    6 months ago


    Sheffield, United Kingdom Sheffield Health & Social Care NHS Foundation Trust Full time

    To be responsible for the day-to-day operation of the administration and clerical service including the maintenance of computerised and manual systems. Provide admin support to the Clinical Director and General Manager of Sheffield Talking Therapies. Effective co-ordination of the clerical team and associated workloads, always ensuring best use of human...


  • Sheffield, United Kingdom NHS Professionals Full time

    **Job Title: Admin Support Coordinator** **Hours: 22.5 hours - Mon & Fri with another midweek day** **Location: Sheffield Teaching Hospital** **Trust Location: Northern General Hospital - Herries Rd, Sheffield S5 7AU** **What you’ll be responsible for**: - Support and maintain patients through their clinical pathway - Ensure patients are booked in for...

  • Admin Coordinator

    7 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for an Admin co-coordinator to join to the Single Point of Access Team. The post will be based at the Northern General Hospital. They will support staff, patients and their carers through the choice of options available to them for a wide range of services, including booking appointments where possible and forwarding...

  • Admin Coordinator

    6 months ago


    Sheffield, United Kingdom Sheffield Health and Social Care NHS Foundation Trust Full time

    ADMIN TEAM COORDINATION Supervise and monitor the work of the administration staff ensuring they are performing correctly in all aspects of their duties and thatan effective and efficient service is provided. Monitor the workload of individuals, ensuring fair distribution of work and reasonable workload levels for effective organisation, preparation and...

  • Admin Coordinator

    8 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    We have an exciting opportunity for an experienced administrator to join the newly established Yorkshire Endoscopy Training Academy (YETA) team and provide administration support to the team. You will work closely with the Academy Manager and Immersion Admin coordinator to help direct and develop a program of learning for regional Endoscopy training across...

  • Support Coordinator

    24 hours ago


    Sheffield, Sheffield, United Kingdom Creative Support Ltd Full time

    Job Title: Administration Coordinator Job Reference: [Removed for brevity] We are seeking a resourceful and enthusiastic Support Coordinator to lead an innovative supported living service in Sheffield. As a Support Coordinator, you will be responsible for providing effective, active support to individuals with learning disabilities, complex physical needs,...


  • Sheffield, United Kingdom Bridge of Hope Full time

    ** The Recruitment Co are advertising on behalf of our client for an Admin Support Specialist to join a busy and expanding team; you will be part of an Independent Estate agency that deals with the process of buying and selling properties.** **As an Admin Support Specialist you will be liaising with clients, agents and vendors to deliver a wide range of...

  • Admin Support

    5 months ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title**: Admin Support **Trust**:Sheffield Teaching Hospitals NHS Foundation Trust **Location**:Weston Park Hospital, Sheffield, S10 2SJ **Pay Rates**:£12.45 per hour **Shift Patterns**:Monday - Friday 9am-5pm (37.5 hours per week) **Is business administration repetitive or boring?** It’s neither, this couldn’t be further from the truth, the...

  • Admin Officer

    6 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a full time secondment within the Integrated Community Care directorate, working with admin colleagues within the Community Therapy Team at Firth Park Clinic. The post holder will provide a confidential and comprehensive administration service to support the Integrated Care Teams of Therapists, presenting a...

  • Admin/Office Manager

    1 month ago


    Sheffield, United Kingdom Platinum Recruitment Consultancy Full time

    Role: Admin/Office Manager Location: SheffieldEmployer: Primary School Salary / Rate of pay: £14 - £15 per hour What's in it for you?8am till 4pm.Monday to Friday.Weekly pay (paid each Friday).Temporary ongoing. Package£14 - £15 per hour Why choose our Client? Our client, a primary school in Sheffield is looking for a reliable Admin/Office manager....

  • Client Admin Support

    4 weeks ago


    Sheffield, United Kingdom CV-Library Full time

    I am working with a Financial Services organisation based in Sheffield City Centre who are looking for a number of experienced Administrators to join their small team on a temporary basis. The roles are full time, to start ASAP and paying £15.00 PAYE per hour + holiday pay. Title: Client Admin Support Pay: £15.00 PAYE + holiday pay 35 hours...

  • Admin Assistant

    4 weeks ago


    Sheffield, United Kingdom CV-Library Full time

    Job Title: Admin Assistant - Secondary School Location: Sheffield Contract Type: Temporary Sector: Education and Training Pay Rate: £90 - £110 per day (depending on role and experience) Job Overview Academics is looking for an organised and friendly Admin Assistant to join a secondary school in Sheffield. This is a varied role perfect for...

  • Admin Assistant

    6 months ago


    Sheffield, United Kingdom HDEC LTD Full time

    HDEC LTD are excited to be recruiting for an admin assistant to join our clients busy office setting. **Responsibilities**: - Answer and direct phone calls in a polite and professional manner - Provide general administrative support, including photocopying, scanning, and filing documents - Type and format documents, letters, and reports - Maintain an...


  • Sheffield, United Kingdom Tes Global Full time

    **Basic scope and primary objectives**: A fantastic opportunity has arisen for a passionate and skilled individual to join our excellent customer support and adminstration function. We are looking for you to use your skills to provide a professional and efficient service to pensions and recruitment customers at Tes. **Key role responsibilities**: - Process...

  • Admin Assistant

    6 months ago


    Sheffield, United Kingdom Specsavers Full time

    **Admin Assistant** **Location: Crystal Peaks** **Working hours: Full time - 40 hours - weekend working is essential** **Perks: Free parking, Specsavers perks, birthday off, staff discount, WeCare & Headspace apps, enhanced family & sick leave!** **Previous admin experience is essential for this role** For our stores to run like clockwork and keep our...


  • Sheffield, United Kingdom Brown McLeod Full time

    **Apprenticeship Job Title: Junior Admin Apprentice** **Apprenticeship Qualification: Business Admin Level 3** **Apprenticeship Duration: 17 months** **WHO is the Apprenticeship with?** **Brown McLeod** The Old Workshop 1 Ecclesall Road Souuth Sheffield S11 9PA **Working Hours**:Monday to Friday, 9am to 5pm (7.5 hours per day / 37.5 hours per...

  • Admin Clerk

    5 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the Neurodevelopmental team, within the Medicine care group at Sheffield Children’s NHS Foundation Trust. You will support the admin team by providing an efficient and effective clerical support service within the Neurodevelopmental team. To provide an efficient and effective clerical admin support service...

  • Admin Officer

    5 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a permanent post within the Integrated Community Care directorate. The post holder will provide a confidential and comprehensive administration service to support the Integrated Care Teams of Therapists, presenting a professional image at all times. You will also provide efficient and effective administrative services...


  • Sheffield, United Kingdom CT Skills Full time

    **Apprenticeship Job Title: Junior Admin Apprentice** **Apprenticeship Qualification: Business Admin Level 3** **Apprenticeship Duration: 17 months** **WHO is the Apprenticeship with?** **Brown McLeod** The Old Workshop 1 Ecclesall Road Souuth Sheffield S11 9PA **Working Hours**:Monday to Friday, 9am to 5pm (7.5 hours per day / 37.5 hours per...