Admin Coordinator

3 days ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen for a 12 month fixed contract within the Integrated Community Care Directorate based at Lightwood House, S8.

The post holder will provide a confidential, comprehensive and supervisory role to support the admin teams within the integrated nursing and therapy teams. You will also provide an efficient and effective service to support the wider Admin Management Team. You will ensure that the admin service provided to the team runs smoothly whilst supervising a small team of admin officers.

We are looking for someone who will enjoy working alongside clinical staff and who can work as part of a multidisciplinary team as well as independently.

To provide effective leadership, direct supervision and support for the admin team.

To assist the Management Team to deliver the service to meet the agreed aims and objectives.

To provide operational and training support to ensure targets and deadlines are achieved.

To deliver in-house training and to assist in the overall development of training strategies.

To manage the day-to-day operation of administration functions to maintain provision of high quality services and effective working relationships.

This vacancy is advertised on a fixed term contract basis for the maximum period of 12 months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.

Please also note any secondment must first be agreed with your current line manager.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.

Planning and Organisation

To support the Management Team to ensure that operational policies and procedures are in place

Communication

To support the utilisation of IT and provide training and assess competences to allow the effective delivery of service

To work with the Leadership Team and key stakeholders to review and update service pathways as required.

Representation

To deputise for the Operational Support Manager as required and when necessary.

Operational Support

To lead the development of staff to ensure that they are appropriate for the level of demand for the service.

To identify areas where operational and related administration systems and practices can be improved. Once identified, these will be discussed with the Operational Support Manager and solutions explored and documented. The Admin Co-ordinator will implement any changes to practise and policies by supporting and informing staff and providing training.

To escalate any concerns regarding staff performance, conduct, absence and lateness.

To participate in the development of the service and the preparation of updating policies.

To assist in operational areas, including initial investigation of complaints, reporting and meetings.

To complete the ordering of all stationery items to ensure printers/faxes/photocopiers are maintained and any repairs completed.

To work as daily duty co-ordinator to ensure all work is completed in all areas within target deadlines, prioritise and distribute work during peaks and troughs through the service.

To manage the staff rota on a day-to-day basis, communicating with staff to ensure all work areas are covered.

To manage annual leave

To line-manage allocated staff for appraisals and one-to-ones. To review personal development plans and to ensure that regular one-to-ones are completed and documented.

Performance & Reporting

To monitor and report service activity against targets providing timely and accurate information

Working Relationships

Communicate effectively with the team

Plan, prioritise and manage own workload to ensure that the constantly changing needs of the service and service users are met.

Ensure relevant information is cascaded to all team members in a timely manner.

Ensure IT systems are kept up to date and operational to deliver services

Human Resources Management Responsibilities

To line-manage other administration staff as delegated.

Governance

To support the Leadership Team to ensure compliance with information governance requirements.

To support development of risk management plans as required for the health and safety of self, colleagues and patients in line with the Risk Management policy.

To report incidents


  • Admin Coordinator

    7 months ago


    Sheffield, United Kingdom Sheffield Health & Social Care NHS Foundation Trust Full time

    To be responsible for the day-to-day operation of the administration and clerical service including the maintenance of computerised and manual systems. Provide admin support to the Clinical Director and General Manager of Sheffield Talking Therapies. Effective co-ordination of the clerical team and associated workloads, always ensuring best use of human...


  • Sheffield, United Kingdom Wills Consultants Ltd Full time

    **LOCATION: Sheffield, South Yorkshire** - **TYPE: Full-Time Permanent** - **SALARY: £25,000- £27,000 + benefits** **About the Role**: A fantastic opportunity has arisen for an experienced Engineering Stores and Administration Coordinator in the world's leading solution provider of modular warehouse and logistics systems. As Stores Admin Coordinator you...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen within Vascular Services for a professional Admin Support Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams. The role will be in support of the Admin Coordinators, providing designated inpatient and outpatient activity efficiently and...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen within Vascular Services for a professional Admin Support Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams. The role will be in support of the Admin Coordinators, providing designated inpatient and outpatient activity efficiently and...

  • Admin Coordinator

    8 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for an Admin co-coordinator to join to the Single Point of Access Team. The post will be based at the Northern General Hospital. They will support staff, patients and their carers through the choice of options available to them for a wide range of services, including booking appointments where possible and forwarding...


  • Sheffield, Sheffield, United Kingdom CV-Library Full time

    CV-Library Job Description: An experienced Finance and Admin Coordinator is sought to join our team in Sheffield, South Yorkshire. This part-time temporary position involves working 30 hours per week, with flexible hours to be agreed.">Main Duties:Administer sales orders and logistics informationUndertake filing and administrative tasksRequired...

  • Admin Coordinator

    7 months ago


    Sheffield, United Kingdom Sheffield Health and Social Care NHS Foundation Trust Full time

    ADMIN TEAM COORDINATION Supervise and monitor the work of the administration staff ensuring they are performing correctly in all aspects of their duties and thatan effective and efficient service is provided. Monitor the workload of individuals, ensuring fair distribution of work and reasonable workload levels for effective organisation, preparation and...

  • Admin Coordinator

    9 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    We have an exciting opportunity for an experienced administrator to join the newly established Yorkshire Endoscopy Training Academy (YETA) team and provide administration support to the team. You will work closely with the Academy Manager and Immersion Admin coordinator to help direct and develop a program of learning for regional Endoscopy training across...

  • Admin Officer

    7 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a full time secondment within the Integrated Community Care directorate, working with admin colleagues within the Community Therapy Team at Firth Park Clinic. The post holder will provide a confidential and comprehensive administration service to support the Integrated Care Teams of Therapists, presenting a...


  • Sheffield, United Kingdom NHS Professionals Full time

    **Job Title: Admin Support Coordinator** **Hours: 22.5 hours - Mon & Fri with another midweek day** **Location: Sheffield Teaching Hospital** **Trust Location: Northern General Hospital - Herries Rd, Sheffield S5 7AU** **What you’ll be responsible for**: - Support and maintain patients through their clinical pathway - Ensure patients are booked in for...

  • Admin Assistant

    7 months ago


    Sheffield, United Kingdom HDEC LTD Full time

    HDEC LTD are excited to be recruiting for an admin assistant to join our clients busy office setting. **Responsibilities**: - Answer and direct phone calls in a polite and professional manner - Provide general administrative support, including photocopying, scanning, and filing documents - Type and format documents, letters, and reports - Maintain an...


  • Sheffield, Sheffield, United Kingdom Elevation Recruitment Group Full time

    Job SummaryElevation Recruitment Group is recruiting a Bid Coordinator for a prominent engineering company in Sheffield.Job DescriptionManage and coordinate bid preparation activities.Support the team in dealing with new enquiries and other tasks.The ideal candidate will have strong communication skills, proficiency in Microsoft Excel, and excellent...


  • Sheffield, Sheffield, United Kingdom Elevation Recruitment Group Full time

    Job DescriptionWe are seeking a highly organized Bid Coordinator Specialist to support our sales teams in preparing and coordinating bids, ensuring the smooth operation of our sales process.This is an exciting opportunity to join Elevation Recruitment Group at a pivotal moment in our evolution. The successful candidate will be responsible for managing new...

  • Admin Officer

    7 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a fixed term 12 month full-time post within the Integrated Community Care Directorate. The post holder will provide a confidential and comprehensive administration service to support the Integrated Care Teams of Therapists, presenting a professional image at all times. You will also provide efficient and effective...


  • Sheffield, Sheffield, United Kingdom Elevation Recruitment Group Full time

    We are seeking a highly organised and efficient Sales Support Executive to join our Bids team. As a key member of the team, you will be responsible for coordinating bid preparation activities, performing general administrative duties, and maintaining ERP and administration systems.You will work closely with the team to establish and monitor internal Service...

  • Admin Lead

    6 months ago


    Sheffield, United Kingdom Rotherham Doncaster and South Humber NHS Foundation Trust Full time

    We are looking for an enthusiastic and motivated individual to join and lead our administrative team supporting clinical services in the Inpatient services and Reception Area at Swallownest Court, Rotherham who want to participate and contribute to achieving excellent quality of care for our patients. In return for this commitment, we will support and...

  • Repairs Coordinator

    3 days ago


    Sheffield, United Kingdom Hays Specialist Recruitment Limited Full time

    Repairs Coordinator - Sheffield - Temp - Ongoing - Long term - Social Housing - £14.50/£15.95ph - ASAP start **Your new company** A social housing provider is looking to add to their team of repairs coordinators another 6 staff. These are ongoing/long term temporary placements. Monday to Friday, 37 hours per week. Office based (no working from home). ASAP...


  • Sheffield, Sheffield, United Kingdom Elevation Recruitment Group Full time

    As a Bid Coordinator with Elevation Recruitment Group, you will play a crucial role in supporting the Sales/Bids team during a phase of significant growth and modernisation. This position is responsible for ensuring the effective production of high-quality bid packages and the smooth operation of the sales process.The successful candidate will have previous...


  • Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    A new exciting opportunity has arisen within Sheffield Children's NHS Foundation Trust to work as a Bereavement coordinator within our newly established bereavement service. You will liaise closely with the clinical teams (nursing and medical)to ensure bereaved family members receive timely and appropriate appointments according to the bereavement care...

  • Sales Coordinator

    1 day ago


    Sheffield, United Kingdom Lodestone Recruitment Limited Full time

    * Sales coordination - Expediting orders - Logistics admin Lodestone Recruitment is working in partnership with an internationally market leading manufacturing business in Sheffield who is looking for a Sales Coordinator to join their team. Although initially a 6 month contract, there is real potential of this rolebeing made permanent. Reporting to the...