Project Coordinator, HR

3 months ago

London, United Kingdom International SOS Full time

International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. Established 35 years ago, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world.

**About the role**:
The Project Coordinator, HR & Payroll will support with the HR team with the successful roll-out of a new payroll solution across our European countries. This will involve transitioning payroll services to a new provider and integrating the payroll tool with our existing HRIS system (‘MyHR’).

This is a fixed term role for an initial 12 month period supporting Phase 1 of the project which focusses on the following locations: Switzerland, Germany, France, Belgium, Netherlands, Sweden and Denmark.

**Key responsibilities**:

- Support the project team in the management of project functions, by scheduling meetings, calls, facilitating communication and information flow, and other actions.
- Attend project meetings to record and follow up on action items and minutes
- Update project trackers and run book to reflect the status of action items
- Coordinate with the system vendors and internal stakeholders (e.g. finance/management) to ensure that the proposals are as per our requirements
- Assist with the preparation of internal process documentation to support change management initiatives that are identified as part of the project.
- Contribute to the design of communication and training materials to support local HR, managers, and employees with the new system.
- Conduct basic data quality audits in the HRIS system (SAP Success Factors) to identify discrepancies in HR data
- Liaise with Group HRIS and Local HR teams to resolve data quality issues
- Participate in User Acceptance Testing phase, ensuring the system has been built in line with the agreed specification

**About you**:

- Experience in project coordination, administration, or a related field
- Experience working with HR, payroll or finance data
- Possesses multi-tasking and project coordination skills
- Comfortable learning and navigating through HR systems (e.g. SAP Success Factors)
- Intermediate MS Excel skills
- Strong written and verbal skills

**Benefits**:

- Hybrid working ( 3 days in the office)
- Private health care, dental cover, pension scheme, life insurance, paid volunteering day
- Discount schemes (Cycle2work, season ticket loans, gym discounts)
- Access to our Employee Assistance & Employee Support Programme
- Access to Chiswick Business Park Enjoy Work events (if based in London)
- We celebrate diversity on a global scale and encourage every colleague to bring their personal best by creating an environment of inclusion and equal support

Our address: Building 4, Chiswick Park, 566 Chiswick High Rd., Chiswick, London W4 5YE

LI-AG1 #Europe #LI-Europe

At International SOS, we offer a great working environment, thanks to our commitment to flexible working, diversity, and development. We encourage every person to be their personal best by creating an environment of inclusion, equality and support.

International SOS has been recognised as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2021.

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