Band 3 Office Administrator/co-ordinator

3 months ago


Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
We are the NHS. We provide the care and services that you, we and our families would want to use.

At University Hospitals Birmingham (UHB) our teams are committed to building healthier lives - one of the starting points for any hospital is the Labs. Pathology is the department that studies and understands how illness and diseases work and their impact on people.

Pathology across University Hospitals Birmingham supports the hospitals in its delivery of medical science - we have an enviable reputation, and our labs are recognised and accredited in diagnosis/treatment and research.

Our admin and clerical teams are a crucial component in the success of this Trust wide service. In order to support the department, we have created an opportunity for an experienced administrator who will work alongside our Cellular Pathology colleagues.

As part of the invaluable Team, you will be a reliable and committed individual who will help ensure we are continually adhering to our Trust values of Kind Connected and Bold. Working closely and reporting to the Office Manager. As a key member of this team, you will have a direct and positive impact on how we care for our patients within the hospital.

**Main duties, tasks & skills required**:
You will have excellent communication and organisational skills and be confident to make judgements unaided. You will be able to work proactively to problem solve and work on your own initiative.

What's in it for you?
- Employed one the largest employers with a worldwide and enviable reputation
- which is recognised for providing 1st class care
- To be part of team where you are valued, and your opinion and ideas make a difference
- Public sector pension
- Paid overtime with enhanced rates of pay for evening, weekends, and bank holidays
- Access to onsite Temporary employment bank - where additional shifts can be selected
- Access to ESR - payroll and benefits programme to track your rewards
- A comprehensive induction, on-going training and development.
- Shopping Discounts (via Blue Light card)
- Free access to any latest vaccinations such as Covid and Flu

Starting salary: 22,816 up to 24,336

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:

- Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
- Business Administration NVQ level 3 or equivalent experience in a clerical environment

**Desirable**:

- AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology

**Experience**:
**Essential**:

- Experience of dealing with the Public/Customer service experience.
- Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook).
- Experience of using IT systems.

**Desirable**:

- Experience of working in a busy environment.
- Experience of working in Healthcare.

**Additional Criteria**:
**Essential**:

- Good communication / customer care skills both written and verbal demonstrating sympathy and compassion.
- Good keyboard / IT skills.
- Good organisation skills and ability to multitask.
- Good time management skills.
- Ability to deal professionally with enquiries from staff.
- Ability to problem solve.
- Ability to pay attention to detail where there are predictable interruptions to the work pattern.
- Ability to deal with stressful situations and sensitive.
- Work effectively and flexibly as part of a team to meet the needs of the services.
- Confident in dealing with people



  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    There is an exciting opportunity to join our busy Admin team within the BRSAS team at Respiratory Medicine which is based at Heartlands Hospital. The Birmingham Regional Severe Asthma Service is a nationally commissioned service providing a highly specialist care delivery to patients across the country. We are one of the largest specialist severe asthma...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: A dynamic team member is required to work as part of the Solihull Community Podiatry Service, providing comprehensive Administration & Co-ordination support to clinical services. This post will work in conjunction with colleagues, patients, service users as well as internal and external stakeholders. The post holder will work under...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for an excellent Band 3 administrator to join our Education Team UHB's School of Nursing, Allied Health Professionals and Midwifery have a vacancy for a part time (16 hours/week) Administrator within their Professional Development and Education Team. Are you quick to learn, proactive and able to provide excellent project and...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for an Administrator / Co-ordinator to join the Renal Department at the Queen Elizabeth Hospital, University Hospital Birmingham. You will be required to work as part of a team providing comprehensive Administration / Co-ordination support to clinical services, ensuring this is patient focused and patients...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: There is an exciting opportunity to join our busy Admin team within the BRSAS team at Respiratory Medicine which is based at Heartlands Hospital. The Birmingham Regional Severe Asthma Service is a nationally commissioned service providing a highly specialist care delivery to patients across the country. We are one of the largest specialist...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an Administrator/Clinic Co-ordinator to join our team. You will assist in the provision of an effective administrative service to support the department/team, includes the coordination of Clinics. You will be required to undertake a variety of clerical tasks including: - Word processing and creating basic...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: To work as part of a team providing comprehensive Administration / Co-ordination support to clinical services, ensuring this is patient focused and patients receive a compassionate and professional service. Working in conjunction with colleagues, patients, service users and internal and external stakeholders. The post holder will work...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: This is an exciting opportunity to come and join the Maternity Team at Birmingham Heartlands Hospital. We are looking for a highly motivated individual who will act as an integral part of the team. The post holder will work to ensure that there is a seamless approach to the provision of non-clinical services, ensuring a high quality service...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an Administrator/Clinic Co-ordinator to join our team. You will assist in the provision of an effective administrative service to support the department/team, includes the coordination of Clinics. You will be required to undertake a variety of clerical tasks including: - Word processing and creating basic documents. - Managing...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has come up for an enthusiastic and organised administrator to join our renal department based on Ward 303. The role will include working as part of administrator team to cover Ward 303 predominantly and Ward 305. We are looking to recruit a friendly and self motivated individual who works well as part of team, has...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary We wish to appoint a band 3 clinical trials administrator to assist in the co-ordination and delivery of clinical research studies in the intensive care unit, emergency department, hyperacute stroke unit and trauma centres at the QEHB hospital in Birmingham. The clinical trials administrator will be part of a team including other clinical...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen to work in the fast paced and busy Waiting List Booking Teams based at Heartlands Hospital, Solihull Hospital or Queen Elizabeth Hospital. Several posts are now available for full time or part time work, including daytime hours, evenings until 8 pm and Saturday working. As part of a large team of Waiting...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job SummaryWe wish to appoint a band 3 clinical trials administrator to assist in the co-ordination and delivery of clinical research studies in the intensive care unit, emergency department, hyperacute stroke unit and trauma centres at the QEHB hospital in Birmingham.The clinical trials administrator will be part of a team including other clinical trial...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has come up for an enthusiastic and organised administrator to join our renal department based on Ward 303. The role will include working as part of administrator team to cover Ward 303 predominantly and Ward 305. We are looking to recruit a friendly and self motivated individual who works well as part of team, has excellent...


  • Birmingham, United Kingdom Centrick Full time

    Office Co-ordinator Birmingham, West Midlands Founded in 2005, we are a group of businesses dedicated to all things of residential property, with a national presence. Not only do we provide building & estate management services for developments of all sizes, but we also cover all aspects of Land, New Homes, Investments & Asset Management, and servicing...


  • Birmingham, United Kingdom Centrick Full time

    Office Co-ordinator Birmingham, West Midlands Founded in 2005, we are a group of businesses dedicated to all things of residential property, with a national presence. Not only do we provide building & estate management services for developments of all sizes, but we also cover all aspects of Land, New Homes, Investments & Asset Management, and servicing...

  • Workbased Co-ordinator

    3 months ago


    Birmingham, United Kingdom South and City College Birmingham Full time

    **JOB DESCRIPTION & PERSON SPECIFICATION** **Job Title**:Workbased Co-ordinator **Job Ref No**: REQ000923 **Contract type**:Permanent **Hours per week**: Full Time - 36½ hours per week **Term-time only**: No **T&Cs**: Business Support **Band**: H **Salary**: £30,909 to £33,357 per annum **Location**:South & City College...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: To work as part of a team providing comprehensive Administration / Co-ordination support to clinical services, ensuring this is patient focused and patients receive a compassionate and professional service. Working in conjunction with colleagues, patients, service users and internal and external stakeholders. The post holder will work...

  • Admin/co-ordinator

    3 months ago


    Birmingham, United Kingdom NISI Staffing Full time

    We are looking for **Administrator** who will work for our NHS client in **Birmingham** - **Job Brief;**_ To provide a comprehensive & full ranging administration/Co-ordination service and working in conjunction with colleagues, service users and stakeholders to provide an efficient service. - **Responsibilities;**_ - To provide a complete confidential...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We have an exciting opportunity for an experienced administrator to take up a role in our busy, varied and innovative department. The role covers work across a number of Birmingham based sites including both acute hospitals and community based healthcare clinics; working within a large, supportive team to deliver high quality and efficient...