Band 3 Clinical Trial Administrator

1 month ago

Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

Job summary

We wish to appoint a band 3 clinical trials administrator to assist in the co-ordination and delivery of clinical research studies in the intensive care unit, emergency department, hyperacute stroke unit and trauma centres at the QEHB hospital in Birmingham.

The clinical trials administrator will be part of a team including other clinical trial administrators, trial co-ordinators, portfolio manager and research clinicians. The team support the delivery of clinical research studies from different specialities including, trauma, critical care & stroke. The post holder will be responsible for managing their own administrative caseload, including maintaining site files to ICH GCP standards and completion of trial documentation in accordance with trial protocols. They will also provide administrative support for management meetings and co-ordination of trial-related events.

Applicants will require a GCSE in English and Maths grade A-C or equivalent and NVQ Level 3 in Administration or equivalent experience and excellent IT skills. A working knowledge of Microsoft Office is essential and knowledge of NHS IT systems Oceano and PICS is desirable. Finally, the applicant must hold good coordination and planning skills and a professional attitude and be able to work under pressure.

Main duties of the job

Key Skills

1. Communication

To liaise with Trial Monitors and Study Co-ordinators from external companies/trial centres.

2. Planning and Organisation

To be aware of inclusion/exclusion criteria for trials

To ensure all biological samples are sent to the relevant trial laboratories, where appropriate with supervision

To assist the research teams in the completion of case report forms for clinical trial units

To answer queries generated by trial tentres on the CRF data

To assist with the close out visits and archiving of trial material

General administrative duties.

Key Responsbilities

1. Patient and Client Care

To assist in the randomisation of patients into clinical trials on behalf of medical staff

To maintain study specific patient screening logs.

2. Policy and Service Development

To submit study amendments to R&D for approval and to ensure documentation is updated accordingly.

3. Information Resources

Use of electronic results systems to obtain clinical data for trials and studies

To ensure trial specific patient trackers and databases are kept up to date.

Please see attached the full JD/PS

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

O'levels/GSCE grade C or above in English Language or Maths

Desirable

NVQ level 3 Admin or equivalent experience

Experience

Essential

*Working to deadlines under own initiative *Working within a team environment *12 months admin experience *Has understanding of the principles of safeguarding and mental capacity *Able to work unsupervised, and use own initiative when appropriate Able to take minutes in an Executive level Steering group

Desirable

*Working in an NHS environment *Awareness of Clinical Trial procedures and methodology (desirable) *Has knowledge of Good Clinical Practice *Experience of working with patient data in a clinical trial or healthcare research setting Relevant experience to demonstrate understanding of the key functions of similar administrative role in health care

Additional Criteria

Essential

*Ability to communicate with all levels of staff *Ability to work with a range of IT applications including PowerPoint/ EXCEL and WORD *Excellent keyboard skills *Good team worker *Ability to handle sensitive patient and relative queries *Demonstrates potential to be able to work under pressure *Professional attitude to work, diplomatic and calm under pressure *Commitment to delivering the "Best in Care" and uphold Trust Visions and Values *Positive and enthusiastic attitude *Ability to communicate articulately *Friendly and approachable

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